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File #: 1814-2018    Version: 1
Type: Ordinance Status: Passed
File created: 6/20/2018 In control: Finance Committee
On agenda: 7/9/2018 Final action: 7/12/2018
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase lamps, bulbs, and lighting retro-fit kits with Consolidated Electrical Distributors, Inc.; to authorize the expenditure of $1.00 from the General Budget Reservation BRPO000978; and to declare an emergency ($1.00).
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase lamps, bulbs, and lighting retro-fit kits with Consolidated Electrical Distributors, Inc. The contract is for city wide purchase of lamps, and light bulbs for office, warehouse, and specialized uses. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 31, 2018. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ008958). Three bids were received. One bid was non-responsive by not offering a firm, fixed price.

The Purchasing Office is recommending award to the most responsive, responsible and best bidder as follows:

Consolidated Electrical Distributors, Inc., CC# 010270, expires March 1, 2020, Lamps, Bulbs, and Lighting Retro-fit Kits UTC, $1.00

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because this contract provides lamps and light bulbs necessary for safe and efficient operation of City facilities.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize the Finance and Management...

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