City of Columbus - File #: 1043-2005

• File #: 1043-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/31/2005
• In control: Administration Committee
• On agenda: 6/20/2005
• Final action: 6/23/2005
• Title: To authorize the Director of the Department of Technology to modify and extend a contract with Public Safety System, Inc. for software support and services for the Computer Aided Dispatch System for the Public Safety Department, to authorize the expenditure of $111,300.00 from the Department of Technology's internal services fund, and to declare an emergency. ($111,300.00)

Date	Ver.	Action By	Action	Result
6/23/2005	1	CITY CLERK	Attest
6/21/2005	1	MAYOR	Signed
6/20/2005	1	Columbus City Council	Approved	Pass
6/20/2005	1	COUNCIL PRESIDENT	Signed
6/10/2005	1	Technology Drafter	Sent for Approval
6/10/2005	1	Auditor Reviewer	Reviewed and Approved
6/10/2005	1	CITY AUDITOR	Reviewed and Approved
6/10/2005	1	Technology Drafter	Sent for Approval
6/10/2005	1	CITY ATTORNEY	Reviewed and Approved
6/10/2005	1	Technology Drafter	Sent to Clerk's Office for Council
6/9/2005	1	FINANCE DIRECTOR	Reviewed and Approved
6/8/2005	1	Finance Reviewer	Reviewed and Approved
6/2/2005	1	EBOCO Reviewer	Sent for Approval
6/2/2005	1	ODI DIRECTOR	Reviewed and Approved
6/2/2005	1	Technology Drafter	Sent for Approval
6/1/2005	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/1/2005	1	Technology Drafter	Sent for Approval
5/31/2005	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, to modify and extend a contract with Public Safety Systems, Inc. (PSSI), for software support and maintenance associated with the Computer Aided Dispatch (CAD) response system. The CAD system is utilized by the police dispatch facility and the fire alarm offices. The CAD allows these facilities to monitor, track and dispatch emergency and non-emergency data. PSSI provides telephone support services, upgrades to software and enhancements that support the CAD system's daily operations.
On June 12, 2000, Council approved and passed Ordinance 1420-00, which established the software support services provided by PSSI. Under the original contract there are terms and conditions that allow for renewals at the conclusion of the ending term. This modification extends the contract from June 12, 2005 through June 12, 2006 in the amount of $111,300.00.

FISCAL IMPACT: In fiscal year 2003 $48,500.00 was expended for software support service provided by PSSI. Due to enhancements, upgrades and additional product installation in fiscal year 2003 to the CAD and Fire Records Management System (EMBRS) the cost for the 2004 fiscal year was increased, with the total 2004 expenditure being $92,500.00 for support services from PSSI. The total cost of this ordinance is $111,300.00 for the period of June 12, 2005 through June 12, 2006. Funding is budgeted and available within the 2004 Department of Technology's internal services fund.

EMERGENCY: Emergency legislation is required to facilitate prompt payment for services provided by PSSI.

CONTRACT COMPLIANCE NUMBER: 54-1302472 Expires: 06/22/2007


Title

To authorize the Director of the Department of Technology to modify and extend a contract with Public Safety System, Inc. for software support and services for the Computer Aided Dispatch System for the Public Safet...