City of Columbus - File #: 0946-2009

• File #: 0946-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/24/2009
• In control: Finance & Economic Development Committee
• On agenda: 7/20/2009
• Final action: 7/23/2009
• Title: To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with PK Builders, LLC for the renovation of six salt barn roofs used by the Division of Planning and Operations; to authorize the transfer of monies within the General Permanent Improvement Fund; to authorize the expenditure of $200,575.00 from the General Permanent Improvement Fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($200,575.00)

Date	Ver.	Action By	Action	Result
7/23/2009	1	CITY CLERK	Attest
7/21/2009	1	MAYOR	Signed
7/20/2009	1	Columbus City Council	Approved	Pass
7/20/2009	1	COUNCIL PRESIDENT	Signed
7/15/2009	1	ODI DIRECTOR	Reviewed and Approved
7/15/2009	1	Finance Drafter	Sent for Approval
7/15/2009	1	CITY ATTORNEY	Reviewed and Approved
7/15/2009	1	Finance Drafter	Sent to Clerk's Office for Council
7/14/2009	1	Auditor Reviewer	Reviewed and Approved
7/14/2009	1	CITY AUDITOR	Reviewed and Approved
7/14/2009	1	Finance Reviewer	Sent for Approval
7/14/2009	1	EBOCO Reviewer	Sent for Approval
7/13/2009	1	Finance Reviewer	Reviewed and Approved
7/13/2009	1	FINANCE DIRECTOR	Reviewed and Approved
7/13/2009	1	Service Drafter	Sent for Approval
7/1/2009	1	Finance Drafter	Sent for Approval
7/1/2009	1	Finance Reviewer	Reviewed and Approved
6/30/2009	1	Service Reviewer	Reviewed and Approved
6/30/2009	1	Service Drafter	Sent for Approval
6/30/2009	1	SERVICE DIRECTOR	Reviewed and Approved
6/30/2009	1	Service Drafter	Sent for Approval
6/26/2009	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with PK Builders, LLC, for the renovation of six salt barn roofs (500 Scherers Court, 650 West Nationwide Boulevard, 2260 Lockbourne Road, 4380 Currency Drive, 1850 East 25th Avenue [east and west barns], and 25th Avenue west barn south elevation total re-roof. The renovations are necessary due to windstorm damage. Salt barns are used by the Division of Planning and Operations to store snow and ice melting material for use during winter weather events.

Formal bids were solicited and five companies submitted bids on June 10, 2009 as follows (0 FBE, 0 MBE):

Nesser $116,230.00
PK Builders, LLC $182,375.00
General Maintenance and Engineering $290,650.00
K & W $291,978.00
Fields $323,685.00

The bid submittal of the apparent low bidder, Nesser, was incomplete as they failed to include Alternate #1. Furthermore, Nesser withdrew its bid after discovery on its part that it failed to account for all project expenses. PK Builders, LLC bid contained a clerical error in bidding Alternate #1. PK Builders, LLC bid is technically non-responsive. However, PK Builders, LLC can perform the work at the best price. Therefore, it is in the best interest of the City to waive the competitive bidding provisions of the Columbus City Codes and to accept the bid submitted by PK Builders, LLC.

The City has received $52,307.00 for repairs from the Federal Emergency Management Agency (FEMA), and $44,911.52 from insurance due to the damage caused by the windstorm in September 2008. Additionally, $41,205.48, will be received from the insurance company once the contract(s) for this project is submitted indicating that the repairs are being completed.

PK Builders, LLC. Contract Compliance #31-1630301 Expiration date January 11, 2011

Emergency action i...