City of Columbus - File #: 0854-2009

• File #: 0854-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/9/2009
• In control: Utilities Committee
• On agenda: 6/22/2009
• Final action: 6/24/2009
• Title: To authorize and direct the Finance and Management Director to modify and extend the UTC for the option to purchase Specialty & Industrial Gases with DeLille Oxygen Company, Airgas Great Lakes, Inc and Valley National Gases, Inc.; and to declare an emergency.

Date	Ver.	Action By	Action	Result
6/24/2009	1	CITY CLERK	Attest
6/23/2009	1	MAYOR	Signed
6/22/2009	1	Columbus City Council	Approved	Pass
6/22/2009	1	COUNCIL PRESIDENT	Signed
6/12/2009	1	Finance Drafter	Sent for Approval
6/12/2009	1	CITY ATTORNEY	Reviewed and Approved
6/12/2009	1	Finance Drafter	Sent to Clerk's Office for Council
6/11/2009	1	EBOCO Reviewer	Sent for Approval
6/11/2009	1	ODI DIRECTOR	Reviewed and Approved
6/9/2009	1	Finance - Purchasing Drafter	Sent for Approval
6/9/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/9/2009	1	Finance Reviewer	Reviewed and Approved
6/9/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/9/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: To modify and extend existing city-wide UTC contracts for the option to purchase Specialty & Industrial Gases for various City of Columbus agencies including the Division of Sewerage and Drainage, the largest user, to and including November 30, 2010. Extensions of these contracts are necessary to maintain a supply of Specialty and Industrial Gases essential to the operations of the various City Agencies. Formal bids were opened by the Purchasing Office on June 8, 2006. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA002024). Three contracts were established to expire on November 30, 2009, with the option to extend upon mutual agreement and the approval of City Council through November 30, 2010.

FL003233, DeLille Oxygen Company, CC# 310682727 Expires 4/4/2010 (MAJ)
FL003234, Airgas Great Lakes, Inc. CC# 382518089 Expires 7/30/2010 (MAJ)
FL003235, Valley National Gases, Inc. CC# 550460738 Expires 4/16/2011 (MAJ)

1. Amount of additional funds: The estimated annual expenditure for these contracts is $70,000.00. The various City of Columbus agencies and the Division of Sewerage and Drainage will obtain separate approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement

None of the companies listed are debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

FISCAL IMPACT: No funding is required to extend the option contracts. Various City agencies must set aside their own funding for their estimated expenditures.

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