City of Columbus - File #: 1477-2010

• File #: 1477-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/5/2010
• In control: Finance & Economic Development Committee
• On agenda: 11/8/2010
• Final action: 11/10/2010
• Title: To authorize and direct the Finance and Management Director to issue purchase orders with various vendors for the provision of automobile fuel; to authorize the expenditure of $1,190,423.00 from the Fleet Management Services Fund; to waive the competitive bidding provisions of the Columbus City Codes, 1959; and to declare an emergency. ($1,190,423.00)

Date	Ver.	Action By	Action	Result
11/10/2010	1	CITY CLERK	Attest
11/9/2010	1	MAYOR	Signed
11/8/2010	1	Columbus City Council	Approved	Pass
11/8/2010	1	COUNCIL PRESIDENT	Signed
10/26/2010	1	CITY ATTORNEY	Reviewed and Approved
10/26/2010	1	Finance Drafter	Sent to Clerk's Office for Council
10/25/2010	1	ODI DIRECTOR	Reviewed and Approved
10/25/2010	1	Finance Drafter	Sent for Approval
10/25/2010	1	Auditor Reviewer	Reviewed and Approved
10/25/2010	1	CITY AUDITOR	Reviewed and Approved
10/25/2010	1	Finance Drafter	Sent for Approval
10/22/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/22/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/22/2010	1	EBOCO Reviewer	Sent for Approval
10/20/2010	1	Finance Reviewer	Reviewed and Approved
10/20/2010	1	Finance Reviewer	Reviewed and Approved
10/20/2010	1	Finance Reviewer	Sent for Approval
10/12/2010	1	Finance Drafter	Sent for Approval
10/12/2010	1	Finance Drafter	Sent for Approval

Explanation

Background: This legislation authorizes the Finance and Management Director to issue purchase orders for ultra low sulfur diesel, bio/diesel and unleaded fuel (including fuel purchased through the Voyager card) for the Fleet Management Division. Formal competitive bids for bio/diesel were received by the Purchasing Office and a Universal Term contract is in place with Central Ohio Farmers Co-Op, as authorized by Ordinance 1197-2009. A Universal Term Contract authorized by Ordinance 0009-2010 exists for fuel credit card purchases. A purchase order with Beem's BP Distribution for unleaded bulk fuel deliveries was authroized Ordinance 0180-2010, through a formal bid conducted by Franklin County.

This ordinance also waives the competitive bidding process of the Columbus City Codes, in order to allow the continued use of the Beem's BP Distribution contract bid by Franklin County. To continue uninterrupted unleaded fuel deliveries at the lowest possible price and in comparing the State of Ohio contract with Franklin County contract, Beem's Distribution Inc. provides a lower delivery price of $0.059 per gallon. The City does not have a formal cooperative purchasing agreement with Franklin County as it does with the State of Ohio Department of Administrative Services. Accordingly, the competitive bidding provisions of the City Codes must be waived in order to participate in this Franklin County contract.

Credit card fuel purchases have been established with Voyager Fleet Systems Inc. Contract compliance number 760476053. Blanket purchase order BPFUL40A expires July 31, 2011.

Fiscal Impact: The Fleet Management Division spent $3,240,709.00 for bulk bio/diesel fuel deliveries, $1,128,619.00 for unleaded bulk fuel deliveries and $3,329,152.00 for credit card services in 2009. To date in 2010, diesel expenditures and encumbrances total $2.6 million; unleaded fuel and credit card expenditures and encumbrances total $4.7 million. Total fuel encu...