City of Columbus - File #: 1765-2004

• File #: 1765-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2004
• In control: Safety Committee
• On agenda: 10/18/2004
• Final action: 10/20/2004
• Title: To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Supplemental Uniforms, with Roy Tailors Uniform Company of Columbus, Inc., and to declare an emergency.

Date	Ver.	Action By	Action	Result
10/20/2004	1	CITY CLERK	Attest
10/19/2004	1	MAYOR	Signed
10/18/2004	1	Columbus City Council	Approved	Pass
10/18/2004	1	COUNCIL PRESIDENT	Signed
10/7/2004	1	CITY ATTORNEY	Reviewed and Approved
10/7/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/6/2004	1	ODI DIRECTOR	Reviewed and Approved
10/6/2004	1	Finance - Purchasing Drafter	Sent for Approval	Fail
10/4/2004	1	EBOCO Reviewer	Reviewed and Approved
9/29/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/27/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Supplemental Uniforms for the Division of Fire, the largest user, through September 30, 2005. Formal bids were opened by the Purchasing Office on August 12, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. The bid process failed to yield an acceptable bid and informal bids were sought (Proposal No. SO005986) with revised specifications. Contract Number FL001303, with Roy Tailors Uniform Company of Columbus, Inc. was established in accordance with informal bids received by waiving the formal competitive bid provisions of the City Code. Roy Tailor's contract compliance number is 31-1261664. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1. Amount of additional funds: The estimated annual expenditure for the contract is $60,000.00. The Division of Fire must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: Needs were foreseen, an extension is provided for in the original agreement
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with original agreement.

FISCAL IMPACT: No funding is required to extend the option contract. The Division of Fire must set aside their own funding for their estimated expenditures.

In order to provide uninterrupted service and supply this ordinance is being submitted as an emergency.

Title

To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase ...