Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of two (2) 60 foot Bucket Trucks for the Division of Power. The Bucket Trucks will be used to maintain the City’s electrical distribution system and other related infrastructure. This purchase has been approved by the Division of Fleet Management and will replace BT23552 and BT23954.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ027972). Thirty-two (32) vendors (2 EBE, 2 MBE, 28 MAJ) were solicited and one (1) majority bid was received and opened on July 5, 2024.
After a review of the bid, the Division of Power determined that the vendor submitted the following exceptions:
1. 3.3.2.1.15 Insulating gap to be 82 inches retracted and 172 inches (submitted 51 inches retracted and 91 inches extended).
2. 3.3.1.7.1 Resistance to bending movement (submitted 120 KSI Steel Frame)
3. 3.3.2.1.18 Lower boom articulation of 90 degrees (submitted 0-88 degrees)
4. 3.3 Bidders shall submit a copy of dealers build sheets with bid (the vendor failed to submit)
The Division of Power determined these exceptions are minimal for operations and due to long build times there would be no advantage to rebid. Therefore, the Division of Power requests to waive the competitive bidding requirements of the Columbus City Code to procure this equipment from the only bidder, Utility Truck Equipment, Inc.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Utility Truck Equipment, Inc., vendor #004562, expires 5/11/25, majority vendor
FISCAL IMPACT: $782,510.00 is budgeted and...
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