City of Columbus - File #: 1474-2009

• File #: 1474-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/26/2009
• In control: Utilities Committee
• On agenda: 12/14/2009
• Final action: 12/16/2009
• Title: To authorize the Director of Public Utilities to enter into an agreement with Stantec Consulting Services, Inc. for professional engineering services for the Division of Power and Water (Power) Geographical Information System Project; and to authorize the expenditure of $199,321.60 from the Electricity Build America Bonds Fund; for the Division of Power and Water. ($199,321.60)

Date	Ver.	Action By	Action	Result
12/16/2009	1	CITY CLERK	Attest
12/15/2009	1	MAYOR	Signed
12/14/2009	1	Columbus City Council	Approved	Pass
12/14/2009	1	COUNCIL PRESIDENT	Signed
12/7/2009	1	Columbus City Council	Read for the First Time
11/24/2009	1	Auditor Reviewer	Reviewed and Approved
11/24/2009	1	CITY AUDITOR	Reviewed and Approved
11/24/2009	1	Utilities Drafter	Sent for Approval
11/24/2009	1	CITY ATTORNEY	Reviewed and Approved
11/24/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
11/23/2009	1	Utilities Drafter	Sent for Approval
11/23/2009	1	Finance Reviewer	Reviewed and Approved
11/23/2009	1	Utilities Drafter	Sent for Approval
11/20/2009	1	EBOCO Reviewer	Reviewed and Approved
11/19/2009	1	Utilities Drafter	Sent for Approval
11/19/2009	1	Auditor Reviewer	Reviewed and Disapproved
11/19/2009	1	EBOCO Reviewer	Sent for Approval
11/13/2009	1	Auditor Reviewer	Reviewed and Disapproved
11/12/2009	1	Utilities Drafter	Sent for Approval
11/11/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/10/2009	1	Finance Reviewer	Reviewed and Approved
11/10/2009	1	Finance Reviewer	Reviewed and Approved
11/5/2009	1	Utilities Drafter	Sent for Approval
11/4/2009	1	ODI DIRECTOR	Reviewed and Approved
10/29/2009	1	Utilities Reviewer	Sent for Approval
10/29/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
10/29/2009	1	Utilities Drafter	Sent for Approval
10/29/2009	1	EBOCO Reviewer	Sent for Approval
10/28/2009	1	Utilities Drafter	Sent for Approval
10/28/2009	1	Utilities Reviewer	Reviewed and Approved
10/28/2009	1	Utilities Drafter	Sent for Approval
10/27/2009	1	Utilities Reviewer	Reviewed and Approved
10/27/2009	1	Utilities Reviewer	Reviewed and Approved
10/26/2009	1	Utilities Drafter	Sent for Approval

Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Stantec Consulting Services, Inc. in the amount of $199,321.60, for professional engineering services for the Power and Water (Power) Geographical Information System (GIS) Project.

This project consists of up to four phases. The first phase consists of data source preparation and documentation, project management and production methodology, proof of concept of one (1) complete distribution circuit, verification of existing Power GIS data within the Downtown area and two ArcFM software licenses. Contract completion for phase one will be within six months after the date of the agreement is signed.

Future phases will further develop the Power GIS system. A modification to the contract will be required for these future phases once the scope has been determined in Phase One. The contract will require future legislation in order to provide the modifications.

2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." In addition to the evaluation criteria set forth in this Code, additional evaluation criteria for this contract also included: 1. proposal quality and 2. project feasibility.

The Division of Power and Water received technical proposals on April 24, 2009 from five (5) bidders: EMH&T, JCMB Technology, and ATSI Engineering Services, Stantec Consulting Services and Woolpert. Upon review of the technical proposals, the bidders were ranked using the criteria mentioned above and Stantec Consulting Services, Inc. was the firm selected to perform the services for this project. Their Contract Compliance Number is 11-2167170 (expires 1/7/10, Majority). Additional information regarding each bidder, description of wor...