Explanation
In December 2001, Council passed ordinance 2058-2001 which authorized the City Clerk to enter into contract with Daystar Computer Systems, Inc. for the installation of Legistar for legislative tracking software. The Legistar system is the city's established citywide electronic system for writing and submitting legislation, creating and maintaining Council Agendas and Journals, recording Council votes, and assisting in the production of the City Bulletin. Since the inception of this system, the City has seen a great benefit to using the application, which has translated into real dollar savings totaling over $120,000 per year for the City Clerk's office alone.
Enhancements to Legistar Version 4.8, which is currently being used by the City, are no longer offered by Daystar Computer Systems, Inc. As a result, the City has been experiencing a series of compatibility issues with other software. Therefore, it is necessary to upgrade to the city's software in order to avoid an interruption in City business. The conversion to L5, which is the upgrade to the current system used by the City, offers enhancements, support, increased functionality and better security.
This ordinance will authorize the City Clerk to modify the existing contract with Daystar Computer Systems, Inc. for Legistar 5 which is accessible from anywhere on the internet, enhancing City Council's efforts for transparency and efficiency in government.
EMERGENCY DESIGNATION: Emergency Action is necessary to ensure that this needed upgrade take place at a time of minimal disruption to the city's daily use of this system.
FISCAL IMPACT: Funds for this expenditure are available within the unallocated balance of the General Permanent Improvement Fund. An appropriation and transfer of said funds are necessary, as is an amendment to the 2011 Capital Improvement Budget.
Title
To amend the 2011 Capital Improvement Budget, to authorize the appropriation and transfer $69,950.00 with...
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