City of Columbus - File #: 1581-2009

• File #: 1581-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/13/2009
• In control: Safety Committee
• On agenda: 12/7/2009
• Final action: 12/9/2009
• Title: To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Heapy Engineering for professional services for the design and construction of the HVAC and electrical lighting upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard; to authorize a transfer between object levels; and to authorize the expenditure of $154,200.00 from the Energy General Government Grants Fund; and to declare an emergency. ($154,200.00)

Date	Ver.	Action By	Action	Result
12/9/2009	1	CITY CLERK	Attest
12/8/2009	1	MAYOR	Signed
12/7/2009	1	Columbus City Council	Approved
12/7/2009	1	COUNCIL PRESIDENT	Signed
11/30/2009	1	CITY AUDITOR	Reviewed and Approved
11/30/2009	1	CITY AUDITOR	Reviewed and Approved
11/30/2009	1	Finance Drafter	Sent for Approval
11/30/2009	1	CITY ATTORNEY	Reviewed and Approved
11/30/2009	1	Finance Drafter	Sent to Clerk's Office for Council
11/25/2009	1	ODI DIRECTOR	Reviewed and Approved
11/25/2009	1	Finance Drafter	Sent for Approval
11/25/2009	1	Finance Drafter	Sent for Approval
11/24/2009	1	EBOCO Reviewer	Sent for Approval
11/23/2009	1	Finance Reviewer	Reviewed and Approved
11/23/2009	1	Finance Reviewer	Reviewed and Approved
11/23/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/23/2009	1	Finance Drafter	Sent for Approval
11/17/2009	1	Finance Reviewer	Reviewed and Approved
11/17/2009	1	Finance Drafter	Sent for Approval
11/13/2009	1	Finance Drafter	Sent for Approval
11/13/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Heapy Engineering for professional services for the design and construction of the HVAC and electrical lighting upgrade and retrofit for the Central Safety Building, 120 Marconi Boulevard.

The requested services include master plan and design of an energy retrofit for the operational needs of the Division of Police. The retrofit shall incorporate chiller replacement, cooling tower replacement, boiler replacement, and electrical lighting for the interior and exterior. The master plan shall be developed and approved before design/development drawings are completed.

Funding for this project is available from the Energy Efficiency and Conservation Block Grants (EECBG) Program, under the American Recovery and Reinvestment Act (ARRA) of 2009, which represents a Presidential priority to deploy the cheapest, cleanest, and most reliable energy technologies available - energy efficiency and conservation - across the country.

Requests for Statements of Qualifications were advertised on August 13, 2009 and responses were due on or before September 3, 2009. The City received five statements from the following firms (1 FBE, 0 MBE): Heapy Engineering, Advanced Engineering Consultants, Ltd. (FBE), Burgess & Niple, Kramer Engineers, and Korda/Nemeth Engineering, Inc. Applied Engineering Group, Ltd., was deemed non-responsive due to their late submission. The scores were as follows:

Heapy Engineering 482
Advanced Engineering Consultants, Ltd. 416
Burgess & Niple 383
Kramer Engineers 311
Korda/Nemeth Engineering, Inc. 198

A five-member committee evaluated the proposals, consisting of two members from the Office of Construction Management, one member from the Facilities Management Division, and two non-voting members from the Division of Police. Heapy E...