City of Columbus - File #: 1713-2006

• File #: 1713-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2006
• In control: Public Service & Transportation Committee
• On agenda: 10/23/2006
• Final action: 10/25/2006
• Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Highway Rock Salt with Cargill Inc., - Deicing Technology Business Unit and to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contracts Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
10/25/2006	1	CITY CLERK	Attest
10/24/2006	1	MAYOR	Signed
10/23/2006	1	Columbus City Council	Approved	Pass
10/23/2006	1	COUNCIL PRESIDENT	Signed
10/19/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/18/2006	1	City Clerk's Office	Sent back for Clarification/Correction
10/13/2006	1	CITY ATTORNEY	Reviewed and Approved
10/13/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/12/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/11/2006	1	CITY AUDITOR	Reviewed and Approved
10/11/2006	1	Auditor Reviewer	Reviewed and Approved
10/11/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/10/2006	1	ODI DIRECTOR	Reviewed and Approved
10/10/2006	1	EBOCO Reviewer	Reviewed and Approved
10/5/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/4/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/4/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/27/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/27/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Highway Rock Salt for the Department of Transportation, the largest user, and for other City agencies as needed. The term of the proposal Universal Term Contract option contract would be through July 31, 2009. The Purchasing Office opened formal bids on August 3, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (# SA 002110). Bids solicited: 7: (REG: 6, & M1A: 1). Bids received: 5. (REG: 4, & M1A: 1).

The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder as follows:

Cargill Inc., - Deicing Technology Business Unit, #41-0177680 , ACT through 7/27/07, All items

Estimated annual expenditure is $1,300,000.00

This company is not debarred per the Federal Government Excluded Party Listing System. And is not listed with the Auditor of State for unresolved findings.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Highway Rock Salt with Cargill Inc., - Deicing Technology Business Unit and to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contracts Fund, and to declare an emergency. ($1.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids to be opened on August 3, 2006, and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option con...