City of Columbus - File #: 1472-2007

• File #: 1472-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/7/2007
• In control: Finance & Economic Development Committee
• On agenda: 10/1/2007
• Final action: 10/5/2007
• Title: To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Fine Air Diffuser Parts with Environmental Dynamics, Inc., to authorize the expenditure of $1.00 to establish the contract from the Purchasing Contract Operation Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
10/5/2007	1	CITY CLERK	Attest
10/4/2007	1	MAYOR	Signed
10/1/2007	1	Columbus City Council	Approved	Pass
10/1/2007	1	COUNCIL PRESIDENT	Signed
9/14/2007	1	EBOCO Reviewer	Reviewed and Approved
9/14/2007	1	ODI DIRECTOR	Reviewed and Approved
9/14/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/14/2007	1	CITY AUDITOR	Reviewed and Approved
9/14/2007	1	CITY AUDITOR	Reviewed and Approved
9/14/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/14/2007	1	CITY ATTORNEY	Reviewed and Approved
9/14/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/13/2007	1	Finance - Purchasing Drafter	Sent for Approval
9/12/2007	1	Finance - Purchasing Reviewer	Sent for Approval
9/12/2007	1	FINANCE DIRECTOR	Reviewed and Approved
9/7/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to establish a UTC contract to purchase Fine Air Diffuser Parts for the Division of Sewerage and Drainage. The term of the proposed option contract would be three (3) years, expiring October 31, 2010, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 19, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002504). Forty-four (44) bidders were solicited: (F1-1, M1A-0, MBR-1). Two (2) bids were received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

Environmental Dynamics, Inc., REG, CC# 43-1144201 expires 7/22/08, $1.00
Total Estimated Annual Expenditure: $70,000.00, Division of Sewerage and Drainage, the sole user.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Fine Air Diffuser Parts with Environmental Dynamics, Inc., to authorize the expenditure of $1.00 to establish the contract from the Purchasing Contract Operation Fund, and to declare an emergency. ($1.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on July 19, 2007 and selected the...