City of Columbus - File #: 1557-2004

• File #: 1557-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/30/2004
• In control: Utilities Committee
• On agenda: 10/4/2004
• Final action: 10/5/2004
• Title: To authorize and direct the Finance Director to enter into a contract for the option to purchase Paint and Paint Supplies with PPG Architectural Finishes, to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund. ($1.00).

Date	Ver.	Action By	Action	Result
10/5/2004	1	MAYOR	Signed
10/5/2004	1	CITY CLERK	Attest
10/4/2004	1	Columbus City Council	Approved	Pass
10/4/2004	1	COUNCIL PRESIDENT	Signed
9/27/2004	1	Columbus City Council	Read for the First Time
9/16/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/14/2004	1	CITY ATTORNEY	Reviewed and Approved	Pass
9/10/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/8/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/7/2004	1	Finance - Purchasing Drafter	Sent for Approval
9/7/2004	1	Auditor Reviewer	Reviewed and Approved
9/7/2004	1	CITY AUDITOR	Reviewed and Approved
9/3/2004	1	EBOCO Reviewer	Reviewed and Approved
9/3/2004	1	ODI DIRECTOR	Reviewed and Approved
8/30/2004	1	Finance - Purchasing Drafter	Sent for Approval
8/30/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Paint and Paint Supplies for the Department of Public Utilities, the largest user, and for other City agencies as needed. The term of the proposed option contract would be approximately two years. Contract is through September 30, 2007. The Purchasing Office opened formal bids on August 8, 2004.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA 001197). Bids solicited: 87: (MAJ: 73, MBE: 12, and FBE:2). Bids received: 5 (MAJ: 5). Four bids were deemed non-responsive for failing to meet the specifications. One bidder did not complete the proposal page. One bidder did not provide a discount as required. Two bidders did not provide a consistent discount per group of line items or complete verifiable pricing catalogs as required.


The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder as follows:

PPG Architectural Finishes., MAJ, CC# 25-1612585, All Items, Estimated Expenditures: $50,000 annually.

The company is not listed with the Auditor of State for unresolved findings.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into a contract for the option to purchase Paint and Paint Supplies with PPG Architectural Finishes, to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund. ($1.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on July 8, 2004, and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining ...