City of Columbus - File #: 0105-2011

• File #: 0105-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/13/2011
• In control: Safety Committee
• On agenda: 1/31/2011
• Final action: 2/2/2011
• Title: To authorize the Municipal Court Clerk to modify and increase the existing contract with 3SG Corporation for the purchase of installation services; to authorize the expenditure of $13,409.80 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($13,409.80)

Date	Ver.	Action By	Action	Result
2/2/2011	1	CITY CLERK	Attest
2/1/2011	1	MAYOR	Signed
1/31/2011	1	Columbus City Council	Approved	Pass
1/31/2011	1	COUNCIL PRESIDENT	Signed
1/27/2011	1	Auditor Reviewer	Contingent
1/27/2011	1	CITY AUDITOR	Reviewed and Approved
1/27/2011	1	MuniCrtClerk Drafter	Sent for Approval
1/27/2011	1	CITY ATTORNEY	Reviewed and Approved
1/27/2011	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
1/26/2011	1	MuniCrtClerk Drafter	Sent for Approval
1/26/2011	1	EBOCO Reviewer	Sent for Approval
1/26/2011	1	ODI DIRECTOR	Reviewed and Approved
1/26/2011	1	MuniCrtClerk Drafter	Sent for Approval
1/25/2011	1	FINANCE DIRECTOR	Reviewed and Approved
1/24/2011	1	Finance Reviewer	Reviewed and Approved
1/24/2011	1	Finance Reviewer	Reviewed and Approved
1/24/2011	1	Finance Reviewer	Reviewed and Approved
1/21/2011	1	MuniCrtClerk Drafter	Sent for Approval
1/18/2011	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
1/14/2011	1	MuniCrtClerk Drafter	Sent for Approval

Explanation
Background
On May 24, 2010, ordinance 0717-2010 passed by the Columbus City Council authorized the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to enter into contracts with 3SG Corporation, for the conversion of existing court documents into electronic images and the implementation of a day-forward document conversion system. The imaging services and conversion system are necessary to optimize storage space and reduce future storage costs and provide for more efficient access to court document information.

This ordinance authorizes the Municipal Court Clerk to modify and increase existing contract in the amount of $13,409.80 for the purchase of additional installation services. Additional installation services are needed to deploy OnBase Enterprise Content Management Software for day-forward file conversion, storage and retrieval.

The purchase for the installation services will be from 3SG Corporation, State of Ohio, State Term Schedules (STS): 3SG Corporation, a dealer of Hyland On Base, State Term Schedule # 533272-3, expiration date 3/31/2012. Due to time and storage constraints, as well as the continuity of the project, cost effectiveness and the minority certification of the company, it is deemed in the best interest of the City to purchase from the aforementioned State Term Schedules. Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts.

Contracts:
Original Contract: Ordinance 0717-2010; EL010420; $146,756.47
Original Contract: Ordinance 0717-2010; EL010419; $320,000.00
1st Modification: Ordinance 1736-2010; EL011245; $128,000.00
1st Modification: Ordinance 1736-2010; EL010420-2; no funds
2nd Modification: Ordinance 0105-2011; $13,409.80

Contract Compliance Number:
3SG Corporation, 31-1651723, expiration date 11/22/2012.

The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from...