City of Columbus - File #: 1427-2006

• File #: 1427-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/24/2006
• In control: Public Service & Transportation Committee
• On agenda: 9/11/2006
• Final action: 9/14/2006
• Title: To authorize the Finance and Management Director to enter into a contract with Ohio Underground, Incorporated, dba Ditch Witch of Ohio for the purchase of a trencher with trailer for the Transportation Division; to authorize the expenditure of $40,856.84 from the 1995, 1999, 2004 Voted Streets and Highways Fund for this purpose and to declare an emergency. ($40,856.84)

Date	Ver.	Action By	Action	Result
9/14/2006	1	CITY CLERK	Attest
9/13/2006	1	MAYOR	Signed
9/11/2006	1	Columbus City Council	Approved	Pass
9/11/2006	1	COUNCIL PRESIDENT PRO-TEM	Signed
8/21/2006	1	CITY ATTORNEY	Reviewed and Approved
8/21/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
8/18/2006	1	SERVICE DIRECTOR	Reviewed and Approved
8/18/2006	1	EBOCO Reviewer	Reviewed and Approved
8/18/2006	1	ODI DIRECTOR	Reviewed and Approved
8/18/2006	1	SERVICE DIRECTOR	Reviewed and Approved
8/17/2006	1	CITY AUDITOR	Reviewed and Approved
8/16/2006	1	CITY AUDITOR	Reviewed and Approved
8/15/2006	1	FINANCE DIRECTOR	Reviewed and Approved
8/15/2006	1	Service Reviewer	Sent for Approval
8/10/2006	1	Finance Reviewer	Reviewed and Approved
8/10/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
8/3/2006	1	SERVICE DIRECTOR	Reviewed and Approved
7/31/2006	1	Service Reviewer	Reviewed and Approved
7/24/2006	1	Service Drafter	Sent for Approval

Explanation
The Transportation Division is responsible the installation and maintenance of traffic signals throughout the City. To accomplish this mission, the Division requires a trencher with trailer that will be used to dig trenches for the installation, maintenance and removal of cables to traffic signals. This trencher will replace an older trencher which is beyond its useful service life and provide for a more reliable fleet to carryout services provided by the Division. This purchase is consistent with the Division's fleet replacement program.

Bids for a trencher with trailer were advertised in the City Bulletin and were received by the Purchasing Office on June 15, 2006 for Bid SA-002044GRW. One bid for the trencher with trailer was received as follows:

vendor / trencher bid / bid amount / trailer bid / bid amount / total cost / vendor status
Ohio Underground, Inc. / Ditch Witch RT 36 / $32,779.16 / Tow Master T-12DD / $8,077.68 / $40,856.84 / majority

Ohio Underground, Incorporated dba Ditch Witch of Ohio, contract compliance number 31-1720417 (expires May 2, 2007) met the specifications and was judged to be the lowest, best, most responsive and most responsible bidder.

Fiscal Impact: This expenditure is budgeted within the Transportation Division's 2006 Capital Improvements Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the Street Equipment project.

Emergency action is requested to ensure that the trencher with trailer is available for use as soon as possible.



Title
To authorize the Finance and Management Director to enter into a contract with Ohio Underground, Incorporated, dba Ditch Witch of Ohio for the purchase of a trencher with trailer for the Transportation Division; to authorize the expenditure of $40,856.84 from the 1995, 1999, 2004 Voted Streets and Highways Fund for this purpose and to declare an emergency. ($40,856.84)



Body
WHEREAS, the Transportation Division is responsible for...