Explanation
BACKGROUND: This ordinance is for the option to purchase Ultra Low Sulfur Diesel and Biodiesel Fuel for the Department of Finance and Management, Fleet Management Division, the largest user, and for other City agencies as needed. Ultra Low Sulfur Diesel and Biodiesel Fuel are used by the Fleet Management Division to fuel city vehicles. Biodiesel is used where appropriate because it is a clean burning fuel produced from domestic, renewable resources. In the case of the City of Columbus, the biodiesel fuel is made from soybeans.
The term of the proposed option contract would be two years. The contract is through March 31, 2014 with the ability to extend for one additional year. The Purchasing Office opened formal bids on February 2, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004216) twenty-six (MBE:0, FBE:0) bidders were solicited; A total of six (6) bid proposals (MBE:0, FBE:0) were received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidder as follows:
Central Ohio Farmers Co-op, Inc. CC#311717226 (Expires 08/23/2013)
Total Estimated Annual Expenditure: $2,000,000.00
A bid received from Ports Petroleum Co Inc. was deemed non-responsive as the bid failed to include the bid addendum and pricing information asked for in the addendum.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the Fleet Management Division could experience a loss of ultra low sulfur diesel and biodiesel deliveries, thereby putting the City fleet at risk of a lack of fuel.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Fleet Management Division will establish funding for the necessary pu...
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