City of Columbus - File #: 0945-2009

• File #: 0945-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/24/2009
• In control: Administration Committee
• On agenda: 7/13/2009
• Final action: 7/14/2009
• Title: To authorize and direct the City Treasurer to modify and extend its contract for armored car services with Brink's Inc.; to authorize the expenditure of $40,000 from various funds within the city; and to declare an emergency. ($40,000.00)

Date	Ver.	Action By	Action	Result
7/14/2009	1	MAYOR	Signed
7/14/2009	1	CITY CLERK	Attest
7/13/2009	1	Columbus City Council	Approved	Pass
7/13/2009	1	COUNCIL PRESIDENT	Signed
6/29/2009	1	Treasurer Drafter	Sent to Clerk's Office for Council
6/26/2009	1	Auditor Reviewer	Reviewed and Approved
6/26/2009	1	CITY AUDITOR	Reviewed and Approved
6/26/2009	1	Finance Drafter	Sent for Approval
6/26/2009	1	Finance Reviewer	Reviewed and Approved
6/26/2009	1	Finance Reviewer	Reviewed and Approved
6/26/2009	1	Finance Reviewer	Sent for Approval
6/26/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/26/2009	1	Finance Drafter	Sent for Approval
6/26/2009	1	CITY ATTORNEY	Reviewed and Approved
6/25/2009	1	EBOCO Reviewer	Sent for Approval
6/25/2009	1	ODI DIRECTOR	Reviewed and Approved
6/25/2009	1	Treasurer Drafter	Sent for Approval
6/24/2009	1	Treasurer Drafter	Sent for Approval
6/24/2009	1	CITY TREASURER	Reviewed and Approved
6/24/2009	1	Treasurer Drafter	Sent for Approval

Explanation

BACKGROUND: The City Treasurer and other city agencies require armored car services to pick up and deliver deposits on a daily basis. In 2008, the City Treasurer's Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002909). Eight (8) bids were solicited; one (1) bid was received. The only bidder submitted pricing that far exceeded budgeted amounts for the service. Negotiations were undertaken with the bidder to change the specifications in order to lower the pricing. As a result, the waiver of the competitive bidding provisions of the Columbus City Code was required. The original contract was for a period of one year, beginning August 1, 2008 through July 31, 2009 with an option for renewal of four one-year periods which was authorized by Columbus City Council on ordinance 1272-2008 passed July 21, 2008. The City Treasurer's Office wishes to modify and extend its contract with Brink's for the first year of the four one-year renewal options.


Contract Compliance: Brink's Incorporated, 362478302, expires June 30, 2010

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, safe and secure deliveries of the city's deposits will be interrupted.

FISCAL IMPACT: Funding for these services is budgeted and available in various agencies throughout the city.


Title

To authorize and direct the City Treasurer to modify and extend its contract for armored car services with Brink's Inc.; to authorize the expenditure of $40,000 from various funds within the city; and to declare an emergency. ($40,000.00)

Body

WHEREAS, as armored car services are necessary to ensure the safe and secure delivery of city deposits, this legislation is being submitted for consideration as an emergency measure; and

WHEREAS, the City Tr...