Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the construction contract, with Setterlin Building Company, for the CDBG - Facilities Renovation Phase 2 - 2025 project, in the amount of $130,649.69.
Work under the original contract included installation of a new roof, new exterior stairs, new exterior door and frame, and a series of security cameras at the Church & Community Development For All People (CD4AP) located at 946 Parsons Avenue.
The original contract was established under Contract No. PO574467, was authorized by Ordinance No. 1664-2026, and approved by City Council on June 22, 2026.
Modification No. 1 (current) is needed to install security cameras to 3 buildings on the CD4AP campus.
This Ordinance is also needed to authorize the Director of the Department of Finance and Management to modify the subrecipient grant agreement with CD4AP to increase the budget by $130,649.69.
2. MODIFICATION INFO:
A. The amt of additional funds to be expended under the modification: $130,649.69
Original Contract Amount: $ 445,620.58 (PO574467)
Modification No. 1 (current): $ 130,649.69
Total (Original and Mod 1): $ 576,270.27
B. Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded.
The security camera was an alternate in the Invitation for Bid that was not accepted at the time of the contract due to lack of available funding. Additional funding has now been procured for the security cameras to be added.
C. Why it would not be in the city’s best interests to have the additional contract requirements awarded through other procurement processes?
The project needs to be finished within the confines of the Grant. Advertising and contracting these services to a new vendor would not allow for this.
D. How the price for the additional goods or services which are subject of t...
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