City of Columbus - File #: 0082-2011

• File #: 0082-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/11/2011
• In control: Administration Committee
• On agenda: 2/28/2011
• Final action: 3/2/2011
• Title: To authorize the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to renew an annual contract with Accela, Inc. for software maintenance and support services; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $279,016.69 from the Department of Technology Internal Services Fund; and to declare an emergency. ($279,016.69)

Date	Ver.	Action By	Action	Result
3/2/2011	1	MAYOR	Signed
3/2/2011	1	CITY CLERK	Attest
2/28/2011	1	Columbus City Council	Approved	Pass
2/28/2011	1	COUNCIL PRESIDENT	Signed
2/17/2011	1	CITY ATTORNEY	Reviewed and Approved
2/17/2011	1	Technology Drafter	Sent to Clerk's Office for Council
2/16/2011	1	CITY AUDITOR	Reviewed and Approved
2/16/2011	1	Technology Drafter	Sent for Approval
2/15/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/15/2011	1	Technology Drafter	Sent for Approval
2/15/2011	1	Auditor Reviewer	Reviewed and Approved
2/14/2011	1	Finance Reviewer	Reviewed and Approved
2/11/2011	1	Finance Reviewer	Sent for Approval
2/10/2011	1	Finance Reviewer	Reviewed and Approved
2/10/2011	1	Finance Reviewer	Reviewed and Approved
2/9/2011	1	EBOCO Reviewer	Sent for Approval
2/9/2011	1	ODI DIRECTOR	Reviewed and Approved
2/9/2011	1	Technology Drafter	Sent for Approval
2/8/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/8/2011	1	Technology Drafter	Sent for Approval
2/2/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to renew an annual maintenance service contract with Accela, Inc. in accordance with the terms and conditions established in the original contract with Open Data Systems, Inc. (CT-17745). Accela, Inc. is the owner of the programming code embedded within software awarded in the original contract. Last year (2010) the contract was renewed by authority of ordinance 0006-2010, passed by Council March 1, 2010. This contract renewal for $279,016.69, with term period April 1, 2011 through March 31, 2012, will continue the provisions for services between the City of Columbus and Accela, Inc. for the purpose of software maintenance support services utilized by the Department of Building and Zoning Services; which also supports daily operational functions that benefit various city departments and divisions such as, yet not limited to, the Departments of Development, Public Utilities, and transportation divisions in the Public Service Department.

The maintenance and support service includes up to forty (40) hours of on-site technical assistance from Accela consultants to assist with upgrades; technical assistance, support and telephone support services for the Accela Automation (AA) System application, used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop.

This ordinance requests approval to continue services provided by Accela, Inc. in accordance with the sole source provisions of Section 329 of the Columbus City Code; as it has been determined Accela is the sole distributor of the AA application and does not utilize distributors or resellers to provide maintenance and support for its software products.

FISCAL IMPACT:
For fiscal year 2009 and 2010, $222,658.42 and $254,524.26 was legislated for software maintenance and support services resp...