Explanation
BACKGROUND: To establish contracts for the option to purchase Hitachi Sludge Collector Components for the Sewerage and Drainage Division, the largest user. The term of the proposed option contracts will be two years with an option to renew for one additional year if mutually agreed. The first contract expiration date is October 31, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001544). Formal bids were opened on March 3, 2005. Forty five (MAJ:43, M1A:2,) bids solicited; three (MAJ:3) bids were received.
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidders:
Allied Locke Industries, MAJ, CC#36-2551805, Item #1 only.
Motion Industries; MAJ, CC#63-0251578, Items #2 through #12
Total Estimated Annual Expenditure: $50,000.00
These companies are not debarred according to the Federal Excluded Parties Listing and are not listed in the State of Ohio Findings for Recovery database.
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into two contracts for an option to purchase Hitachi Sludge Collector Components with Allie Locke Industries and Motion Industries, to authorize the expenditure of two dollars to establish the contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 3, 2005 ...
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