Explanation
BACKGROUND: For the option to purchase OEM Small Engine and Lawn Mower Parts on an as needed basis by the Finance and Management Department Division of Fleet Management to maintain and repair the City's fleet of Small Engines used on various equipment and Lawn Mowers. The term of the proposed option contract will be through December 31, 2011 with the option to extend this contract for Two (2) additional one (1) year periods. The Purchasing Office opened formal bids on October 8, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003378). Thirty Six (36) Bids were solicited. Three (3) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Century Equipment CC#344478146 (expires 1-8-2011)
Reynolds Farm Equipment CC#351047907 (expires 6-3-2011)
Total Estimated Annual Expenditure: $122,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into contracts for the option to purchase OEM Small Engine and Lawn Mower Parts on an as needed basis with Century Equipment and Reynolds Farm Equipment, LLC to authorize the expenditure of two dollars to establish the contracts from the Mail, Print Services and UTC Fund. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids October 8, 2009 and selected the lowest responsive, and responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of C...
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