Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Crack Sealant. The Department of Public Service is the primary user. This contract will provide for the purchase and delivery of specialized Crack Sealing Product #515T used primarily for asphalt sealant by the Public Service Department. The term of the proposed option contract would be approximately one year, expiring April 30, 2018, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 23, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Solicitation No. RFQ004649). Nineteen (19) bids were solicited; one (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Djl Material and Supply, Inc., CC# 006614 expires 9/30/2018, Lines 10, for $1.00
Total Estimated Annual Expenditure: $50,000, Department of Public Service, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Crack Sealant with DJL Material and Supply, Inc.; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).
Body
WHEREAS, the Crack Sealant Product UTC will provide for the purchase and delivery of specialized asphalt sealant for use primarily by Department of Public ...
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