City of Columbus - File #: 0018-2011

• File #: 0018-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/5/2011
• In control: Administration Committee
• On agenda: 1/24/2011
• Final action: 1/24/2011
• Title: To authorize the Human Resources Director to enter into contract with United HealthCare Insurance Company to provide all eligible employees COBRA continuation insurance coverage from February 1, 2011 through January 31, 2012 and to authorize the expenditure of $15,000.00 from the Employee Benefits Fund, or so much thereof as may be necessary to pay the costs of said contract; and to declare an emergency. ($15,000.00)

Date	Ver.	Action By	Action	Result
1/26/2011	1	CITY CLERK	Attest
1/25/2011	1	MAYOR	Signed
1/24/2011	1	City Clerk's Office	Sent back for Clarification/Correction
1/24/2011	1	HR Drafter	Sent to Clerk's Office for Council
1/24/2011	1	Columbus City Council	Approved	Pass
1/24/2011	1	COUNCIL PRESIDENT	Signed
1/14/2011	1	CITY AUDITOR	Contingent
1/14/2011	1	CITY AUDITOR	Contingent
1/14/2011	1	HR Drafter	Sent for Approval
1/14/2011	1	CITY ATTORNEY	Reviewed and Approved
1/14/2011	1	HR Drafter	Sent for Approval
1/13/2011	1	EBOCO Reviewer	Reviewed and Approved
1/13/2011	1	ODI DIRECTOR	Reviewed and Approved
1/13/2011	1	HR Drafter	Sent for Approval
1/11/2011	1	FINANCE DIRECTOR	Reviewed and Approved
1/11/2011	1	HR Drafter	Sent for Approval
1/10/2011	1	Finance Reviewer	Reviewed and Approved
1/9/2011	1	HR Drafter	Sent for Approval
1/7/2011	1	HR DIRECTOR	Reviewed and Approved
1/5/2011	1	HR Drafter	Sent for Approval

Explanation

As a result of a Request For Proposal process in accordance with Section 329.14 of the Columbus City Codes, two COBRA continuation insurance services bid responses were reviewed by the City's Evaluation Committee, comprised of five members.
Each proposal was evaluated on the following criteria as required by section 329.14: competency to perform, quality and feasibility of the offerors technical proposal, ability to perform the required service competently, past performance, and the cost structure of the proposal. United Healthcare Insurance Company is recommended as the COBRA benefits administrator. United Healthcare Insurance Company has provided excellent services for the City of Columbus. The contract is effective February 1, 2011 until January 31, 2012, renewable annually with a two year renewal option. United Healthcare Insurance Company offers the ability to duplicate negotiated benefits.

To maintain insurance programs in accordance with the negotiated labor contracts, additional funding of the COBRA continuation insurance program is necessary to insure continuation of employee insurance coverage. Cost estimates were based on 2009-10 trust fund expenditures using a three year average of actual city utilization, expected changes due to union negotiations, as well as input from insurance carriers.

Contract compliance number 31-1142815

FISCAL IMPACT: To modify and extend the existing contract with United HealthCare Insurance Company to establish the maximum obligation liability, and to authorize the expenditure of $15,000.00 for COBRA administrative services from February 1, 2011 through January 31, 2012. Funding is available in the 2011 budget for this contract.



Title

To authorize the Human Resources Director to enter into contract with United HealthCare Insurance Company to provide all eligible employees COBRA continuation insurance coverage from February 1, 2011 through January 31, 2012 and to authorize the exp...