Explanation
Background: This ordinance will waive the competitive bidding provisions of Columbus City Code Chapter 329 and allow the Recreation and Parks Department to enter into a five-year commitment with QuickScores LLC for continued use of custom built software. Sole source procurement provisions of the City of Columbus City Code Chapter 329 will be used to enter into this contract. There is a need to continue using custom built software used by the Recreation and Parks Department Sports Section for scheduling, tracking of leagues, and maintaining rosters of all participants. This custom software was designed by QuickScores LLC and the Sports Section in 2012 and has been used continually ever since. In the past year, these applications have been used by over 50,000 people. In addition to the custom software already in use, custom work has been initiated in order to ensure PCI compliance, as required by the Department of Technology, for the use of this software through a third party vendor (First Data). To forego the continued use of this custom software would require new software to be developed and built from scratch. This would also entail substantial costs and would jeopardize the PCI compliance plan in progress. Thus, a five-year commitment, subject to annual approval and authorization, will allow these services to continue uninterrupted, saving the city a great deal of staff time and resources.
The custom software used by Recreation and Parks will cost a maximum of $40,000 over this five-year period, $10,000 of which will only be used if there is a need for additional custom programming. The annual, not-to-exceed cost will be $8,000 of which $6,000 covers annual fees for custom software that is in place with the other $2,000 available for additional custom programming on an as needed basis. A contract, purchase order, and voucher in the not-to-exceed amount of $8,000 yearly will be administered by the Recreation and Parks Department (51-01).
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