Explanation
BACKGROUND: This ordinance authorizes the modification of the contract approved through ordinance 2628-2014 for the purchase of one (1) Air Support Vehicle for use by the Fire Division for the purpose of bringing air to fire scenes for firefighters to refill their Self Contained Breathing Apparatus (SCBA). The Division of Fire utilizes this vehicle on all multiple alarm fires, all water incidents for SCUBA, and all Hazardous Materials incidents or anywhere breathing air will be needed in greater amounts. The vehicle also carries radio batteries and may also provide light and power. Daily duties include maintenance and service to breathing air cascade systems at all fire stations and division facilities.
Ordinance 2628-2014 was passed December 8, 2014 to authorize the purchase of an Air Support Vehicle. This authorization was based upon Summit Fire Apparatus’ response to Solicitations SA005602. Council approved a waiver of competitive bidding as Summit’s response included exceptions to the bid specifications. Based upon the authorization granted by Ordinance 2628-2014, the Finance and Management Director signed a contract with Summit Fire Apparatus on December 12, 2014.
Bid Information: Competitive bidding requirements of the City of Columbus Code Chapter 329 were waived for this purchase. Bids were solicited by the Purchasing Office, via Solicitation SA005602, and were opened on October 16, 2014. One (1) bid was received on this solicitation from Summit Fire Apparatus and the Division of Fire recommended acceptance of this bid. However, exceptions to the bid specifications within the vendor's bid proposal made the bid non-responsive, thus necessitating a bid waiver in the authorizing ordinance. City Council approved said purchase through ordinance 2628-2014. Major modifications impacting the terms of the contract were made through negotiations after the contract was signed, necessitating Council action for approval of this modified contract.
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