City of Columbus - File #: 1491-2010

• File #: 1491-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/6/2010
• In control: Administration Committee
• On agenda: 11/15/2010
• Final action: 11/17/2010
• Title: To authorize the Director of the Department of Technology (DoT) to enter into an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers for the City's technology systems; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $15,000.00 from the Department of Technology Information Services Fund; and to declare an emergency . ($15,000.00)

Date	Ver.	Action By	Action	Result
11/17/2010	1	CITY CLERK	Attest
11/16/2010	1	MAYOR	Signed
11/15/2010	1	Columbus City Council	Approved	Pass
11/15/2010	1	COUNCIL PRESIDENT	Signed
11/1/2010	1	CITY ATTORNEY	Reviewed and Approved	Pass
11/1/2010	1	Technology Drafter	Sent to Clerk's Office for Council
10/29/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/29/2010	1	Technology Drafter	Sent for Approval
10/29/2010	1	Auditor Reviewer	Reviewed and Approved
10/29/2010	1	CITY AUDITOR	Reviewed and Approved
10/29/2010	1	Technology Drafter	Sent for Approval
10/28/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/27/2010	1	Finance Reviewer	Reviewed and Approved
10/27/2010	1	Finance Reviewer	Sent for Approval
10/26/2010	1	Finance Reviewer	Reviewed and Approved
10/21/2010	1	Technology Drafter	Sent for Approval
10/21/2010	1	EBOCO Reviewer	Sent for Approval
10/21/2010	1	ODI DIRECTOR	Reviewed and Approved
10/21/2010	1	Technology Drafter	Sent for Approval
10/20/2010	1	Technology Drafter	Sent for Approval
10/20/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers for the City's technology systems. Passage of this ordinance will allow renewal of the maintenance and support for the term period of July 1, 2010 to June 30, 2011 in the amount of $15,000.00 to be paid to Ipswitch, Inc. to provide this service.

This ordinance also requests approval to continue services provided by Ipswitch, Inc. in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Ipswitch, Inc. is the sole distributor of Unigate software, and does not utilize distributors or resellers to provide maintenance and support for its software products.

FISCAL IMPACT:
During the past two years (2008 and 2009), the Department of Technology expended $15,000.00 (ED036652) and $15,000.00 (ED039304) respectively with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data file transfers for the City's technology systems. Sufficient funds for this year's agreement, in the amount of $15,000.00, with a coverage period of July 1, 2010 to June 30, 2011, were budgeted and are available within the Department of Technology Information Services Fund.


EMERGENCY DESIGNATION: Emergency designation is requested to expedite the execution of the contract and provide payment to the vendor to avoid interruption in the support services.


CONTRACT COMPLIANCE:
Vendor Name: Ipswitch, Inc. CC#/FID#: 04 - 3129831 Expiration Date: 09/24/2012

Title

To authorize the Director of the Department of Technology (DoT) to enter into an agreement with Ipswitch, Inc. for annual software maintenance and support for the Unigate program used to manage data f...