Explanation
Background: This ordinance authorizes and directs the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies and accessories, as well as repair services, for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements. Because these various automotive parts and services are not available from Universal Term Contracts (UTC's) and because these parts and services must be procured within a short period of time, formal competitive bidding cannot always be accomplished. However, to ensure the best possible service prices, the Fleet Management Division solicits quotes by phone or in writing.
Fiscal Impact: This request is for $505,000.00. The amounts are based on historical costs for like items and services and the division's estimate of needs for the next four months of 2004. Expenditures for like items and time frames were $739,000.00 in 2003 and $702,000.00 in 2002. Ordinance 0204-2004 passed Council on February 23, 2004, authorized $722,000 for similar automotive parts and services.
Emergency action is requested to ensure uninterrupted parts deliveries and service repairs in order to maintain the City's rolling stock and subsequent prompt payments to suppliers.
Title
To authorize and direct the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies, accessories and services for the Fleet Management Division, to authorize the expenditure of $505,000.00 from the Fleet Maintenance Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($505,000.00)
Body
WHEREAS, various automotive equipment parts, supplies, accessories and services are not available on Universal Term Contracts (UTC's), and
WHEREAS, given the diversit...
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