City of Columbus - File #: 0101-2009

• File #: 0101-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/16/2009
• In control: Recreation & Parks Committee
• On agenda: 3/30/2009
• Final action: 4/1/2009
• Title: To authorize and direct the Finance and Management Director to modify and extend the existing Recreation and Parks Department contract for Transportation Services with V.A.T., Inc.; and to declare an emergency.

Date	Ver.	Action By	Action	Result
4/1/2009	1	CITY CLERK	Attest
3/31/2009	1	MAYOR	Signed
3/30/2009	2	Columbus City Council	Approved	Pass
3/30/2009	1	COUNCIL PRESIDENT	Signed
3/3/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/2/2009	1	Auditor Reviewer	Reviewed and Approved
3/2/2009	1	CITY AUDITOR	Reviewed and Approved
3/2/2009	1	Finance - Purchasing Drafter	Sent for Approval
3/2/2009	1	CITY ATTORNEY	Reviewed and Approved
2/27/2009	1	ODI DIRECTOR	Reviewed and Approved
2/27/2009	1	Finance Drafter	Sent for Approval
2/26/2009	1	EBOCO Reviewer	Reviewed and Approved
2/25/2009	1	Finance Reviewer	Reviewed and Approved
2/25/2009	1	FINANCE DIRECTOR	Reviewed and Approved
2/25/2009	1	Finance - Purchasing Drafter	Sent for Approval
1/16/2009	1	Finance - Purchasing Drafter	Sent for Approval
1/16/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: To modify and extend the existing contract for the option to purchase Transportation Services for the Recreation and Parks Department, up to and including March 31, 2010. Formal bids were opened by the Purchasing Office on February 15, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002309). Eight bids were solicited. The formal bid opened February 15, 2007. One proposal was received. FL003465, with V.A.T., Inc., was established in accordance with the bid received.

The original contract provided for modification and extension. The Purchasing Office has determined that it would be in the City's best interest to modify the existing contract to include the requirement for the contractor to perform and provide the City copies of drug testing, background checks, and licensing requirements on all drivers and to extend the existing contract up to and including March 31, 2010.

V.A.T., Inc., contract compliance #311004545, expires 2/14/09
Estimated Annual Expenditure: $25,000.00

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

1. Amount of additional funds: No additional funds are necessary to modify and extend the option contract.
2. Reason additional needs were not foreseen: The drug testing, background checks, and licensing requirements on all drivers was not in the original contract.
3. Reason other procurement processes not used: No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost ...