City of Columbus - File #: 2688-2003

• File #: 2688-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/1/2003
• In control: Administration Committee
• On agenda: 12/15/2003
• Final action: 12/17/2003
• Title: To authorize the Director of the Department of Technology to establish a three-year contract with Time Warner Telecom for voice/data service for the fire connectivity project, to authorize the expenditure of $65,399.00 annually from the Telecommunications Cable fund and to declare an emergency. ($65,399.00)

Date	Ver.	Action By	Action	Result
12/17/2003	1	ACTING CITY CLERK	Attest
12/16/2003	1	MAYOR	Signed
12/15/2003	1	Columbus City Council	Approved	Pass
12/15/2003	1	COUNCIL PRESIDENT	Signed
12/5/2003	1	Technology Drafter	Sent for Approval
12/5/2003	1	CITY ATTORNEY	Reviewed and Approved
12/5/2003	1	Technology Drafter	Sent to Clerk's Office for Council
12/4/2003	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
12/4/2003	1	Technology Drafter	Sent for Approval
12/4/2003	1	EBOCO Reviewer	Sent for Approval
12/4/2003	1	ODI DIRECTOR	Reviewed and Approved
12/4/2003	1	Technology Drafter	Sent for Approval
12/4/2003	1	Auditor Reviewer	Reviewed and Approved
12/4/2003	1	CITY AUDITOR	Reviewed and Approved
12/4/2003	1	Technology Drafter	Sent for Approval
12/4/2003	1	Finance Reviewer	Reviewed and Approved
12/4/2003	1	FINANCE DIRECTOR	Reviewed and Approved
12/3/2003	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology to establish a contract with Time Warner Telecom for voice/data services to support the fire connectivity project. This project will connect 32 fire stations to the city's network through the use of both leased lines and city owned fiber optic cabling. This connectivity will allow fire stations to consolidate its voice and data needs through one connection point thereby reducing the operating funds needed for this purpose.

The award of this contract is based upon a formal Invitation to Bid, Solicitation number SA000531 opened by the Finance Department Purchasing Office on November 20, 2003. The Purchasing Office solicited 190 companies consisting of 171 MAJ, 12 M1A, 3F1, and 4 MBR firms. Eight companies responded. The contract is being awarded to Time Warner Communications, the lowest responsive and responsible and best bidder.

The voice and data communications consolidation project will save the city approximately $100,000 per year in leased line costs and will provide fire stations a high-speed connection allowing communication between the fire stations and the Fire Administration Office, thereby supporting several new technology projects that are vital in correcting severe deficiencies data collection business process methodologies.

FISCAL IMPACT:
Funding is available in the Telecommunications Cable fund.

EMERGENCY:
Emergency legislation is requested in order to facilitate immediate purchase and implementation of this voice/data service to connect fire stations to the city's network.
CONTRACT COMPLIANCE NUMBER:
31-1419297 Expires 4/30/2005


Title

To authorize the Director of the Department of Technology to establish a three-year contract with Time Warner Telecom for voice/data service for the fire connectivity project, to authorize the expenditure of $65,399.00 annually from the Telecommunications Cable fund and to declare a...