Explanation
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with 3SG Plus, LLC, a dealer of Hyland OnBase Software, for continued maintenance and support services for OnBase Software. This is being done on behalf of the Departments of Building and Zoning Services, the Health Department, Public Utilities, Public Service, Development and Technology, for the term of January 1, 2021 to December 31, 2021, at a total cost of $160,069.75. This agreement was most recently authorized by Ordinance No. 3185-2019, which passed on December 9, 2019.
Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts.
Also, since 3SG Plus, LLC, a dealer of Hyland OnBase Software, is the sole authorized source of this product for the City of Columbus, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.
EMERGENCY
Emergency action is requested to expedite authorization of this contract to ensure uninterrupted services from the supplier and to allow time for the establishment a purchase order before the City Auditor's Office 2020 year end close.
CONTRACT COMPLIANCE
Vendor: 3SG Plus, LLC; C.C #: 46-5504877
Expiration Date: 04/30/2021
DAX Vendor Acct. #: 019867
FISCAL IMPACT
The price increase of this contract, over that of previous years, reflects the co-terming of multiple OnBase contracts into one. Funds for this consolidated contract have been identified, are budgeted and available in DoT’s direct charge agencies and within the Information Services Division Operating Fund.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for various city departments for maintenance and support of the OnBase Software, with 3SG Plus, LLC, a dealer of ...
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