City of Columbus - File #: 0187-2011

• File #: 0187-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/28/2011
• In control: Public Service & Transportation Committee
• On agenda: 2/14/2011
• Final action: 2/16/2011
• Title: To authorize the Director of Public Service to modify and extend various maintenance contracts with Elite Protection Services, CH Bradshaw Company Inc., Advanced Fuel Systems, MH Logistics Corp., and Silco Fire Protection Co.; to authorize the expenditure of $15,700.00 from the General Fund and to declare an emergency. ($15,700.00)

Date	Ver.	Action By	Action	Result
2/16/2011	1	CITY CLERK	Attest
2/15/2011	1	MAYOR	Signed
2/14/2011	1	Columbus City Council	Approved	Pass
2/14/2011	1	COUNCIL PRESIDENT	Signed
2/4/2011	1	EBOCO Reviewer	Sent for Approval
2/4/2011	1	ODI DIRECTOR	Reviewed and Approved
2/4/2011	1	Service Drafter	Sent for Approval
2/4/2011	1	Auditor Reviewer	Reviewed and Approved
2/4/2011	1	CITY AUDITOR	Reviewed and Approved
2/4/2011	1	Service Drafter	Sent for Approval
2/4/2011	1	CITY ATTORNEY	Reviewed and Approved
2/4/2011	1	Service Drafter	Sent to Clerk's Office for Council
2/2/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/2/2011	1	Service Drafter	Sent for Approval
2/1/2011	1	Finance Reviewer	Reviewed and Approved
1/31/2011	1	Service Drafter	Sent for Approval
1/31/2011	1	SERVICE DIRECTOR	Reviewed and Approved
1/31/2011	1	Finance Reviewer	Reviewed and Approved
1/31/2011	1	Finance Reviewer	Reviewed and Approved
1/28/2011	1	Service Drafter	Sent for Approval
1/28/2011	1	Service Reviewer	Reviewed and Approved

Explanation
1. BACKGROUND
The Division of Refuse Collection solicits various services to maintain property and equipment used daily in the operation.

The Division of Refuse Collection advertised and solicited competitive bids for Alarm Maintenance; Fuel Dispenser Service and Maintenance; Fuel Tank Testing, Reporting, and Maintenance; Forklift Service and Maintenance; and Fire Extinguisher Service and Replacement in accordance with Section 329.06 and opened them on various dates.

Service Contract Vendor 2011 Amount Reference Documents
Alarm System Maintenance Elite Protection Services $1,200.00 SO036009- 12/8/2010
Fuel Dispenser Service C H Bradshaw Co. Inc. $2,000.00 SO033412-2/19/2010
Fuel Tank Maintenance Advanced Fuel Systems Inc. $4,000.00 SO033882-4/7/2010
Fork Lift Maintenance MH Logistics Corp $2,500.00 SO030774-2/13/2009
Fire Extinguisher Service Silco Fire Protection Co. $6,000.00 SO034630-7/9/2010

The terms of the original contracts are through February 28, 2010 and February 28, 2011, with the option to extend the contracts up to two (2) additional years. The Division and respective Vendors have agreed to extend the contracts for the one additional year, through and including February 29, 2012.

This legislation authorizes the Director of Public Service to modify these agreements with aforementioned Vendors by extending the contracts through and including February 29, 2012, modifying the agreements to provide for additional maintenance, and increasing the amount of the contracts to a total amount not to exceed of $15,700.00.

Emergency action is requested to ensure an uninterrupted supply of service.

2. CONTRACT COMPLIANCE
Elite Protection Services' contract compliance number is 26-2691070; and it expires on August 23, 2012.
C H Bradshaw Company Inc.'s contract compliance number is 31-0989631; and it expires on November 17, 2012.
Advanced Fuel Systems' contract compliance number is 31-1622985; and it expires on...