City of Columbus - File #: 2052-2006

• File #: 2052-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/8/2006
• In control: Utilities Committee
• On agenda: 12/11/2006
• Final action: 12/13/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with MH Equipment Company for the purchase of a three-wheeled electric forklift truck for the Division of Power and Water, and to authorize the expenditure of $23,608.12 from the Water System Operating Fund. ($23,608.12)

Date	Ver.	Action By	Action	Result
12/13/2006	1	MAYOR	Signed
12/13/2006	1	CITY CLERK	Attest
12/11/2006	1	Columbus City Council	Approved	Pass
12/11/2006	1	COUNCIL PRESIDENT	Signed
12/4/2006	1	Columbus City Council	Read for the First Time
11/17/2006	1	CITY ATTORNEY	Reviewed and Approved
11/17/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
11/16/2006	1	ODI DIRECTOR	Reviewed and Approved
11/16/2006	1	Utilities Drafter	Sent for Approval
11/16/2006	1	Auditor Reviewer	Reviewed and Approved
11/16/2006	1	CITY AUDITOR	Reviewed and Approved
11/16/2006	1	Utilities Drafter	Sent for Approval
11/14/2006	1	EBOCO Reviewer	Reviewed and Approved
11/13/2006	1	Utilities Drafter	Sent for Approval
11/13/2006	1	Finance Reviewer	Reviewed and Approved
11/13/2006	1	Finance Reviewer	Reviewed and Approved
11/13/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/13/2006	1	Utilities Drafter	Sent for Approval
11/12/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
11/10/2006	1	Utilities Reviewer	Reviewed and Approved
11/10/2006	1	Utilities Drafter	Sent for Approval
11/10/2006	1	Utilities Drafter	Sent for Approval
11/10/2006	1	Utilities Reviewer	Sent for Approval
11/9/2006	1	Utilities Drafter	Sent for Approval
11/9/2006	1	Utilities Drafter	Sent for Approval
11/8/2006	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this ordinance is to authorize the Director of Finance & Management to enter into contract with MH Equipment Company for the purchase of a three-wheeled electric forklift truck for the Division of Power and Water. This vehicle will be used to lift and move pallets of water meters for the division. They do not have MBE/FBE status.

The Purchasing Office opened formal bids on November 2, 2006. Four (4) bids were received. The apparent low bid is from OKI Systems Limited, which is a local vendor. This company does not meet the specifications. Specification 3.3.38 calls for the optional three stage upright. OKI Systems responded "available-extra cost", but did not include a cost. OKI Systems Limited also stated in their bid that the quote is subject to acceptance within 30 days which is contrary to the City's Terms and Conditions which state that the proposal submitted by the bidder will be accepted or rejected within a period of 180 days from the bid opening date. The Division of Power and Water recommends the bid be awarded to the second low bidder, MH Equipment Company. They are a local vendor. MH Equipment bid an alternate unit that meets specifications. The award is for one unit at a cost of $23,608.12.

A tabulation of those bids is as follows:

1. OKI Systems Limited $23,477.54
2. MH Equipment Company $23,608.12
3. Clarklift of Ohio $24,467.00
4. Barloworld Handling $28,161.00

SUPPLIER: MH Equipment Company (14-1858601)

Fiscal Impact: The Division of Power and Water budgeted $35,000.00 for this purchase. Sufficient funds remain in the division to contract for purchase.

$0 was expended for three-wheeled electric forklift trucks during 2005.
$0 was expended for three-wheeled electric forklift trucks during 2004.


Title

To authorize the Director of Finance and Management to establish a purchase order with MH Equipment Company for the purchase of a three-wheeled electric forklift truck for the D...