City of Columbus - File #: 0257-2011

• File #: 0257-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/8/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 5/2/2011
• Final action: 5/4/2011
• Title: To authorize the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Locution Systems Inc. for maintenance services for continued operation of the Emergency Alerting System (Public Address System) at all the City of Columbus Fire Stations, and the associated equipment located at the Fire Dispatch Facility in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $39,318.75 from the General Fund; and to declare an emergency. ($39,318.75).

Date	Ver.	Action By	Action	Result
5/4/2011	1	CITY CLERK	Attest
5/3/2011	1	MAYOR	Signed
5/2/2011	1	Columbus City Council	Approved	Pass
5/2/2011	1	COUNCIL PRESIDENT	Signed
4/21/2011	1	CITY ATTORNEY	Reviewed and Approved
4/21/2011	1	Safety Drafter	Sent to Clerk's Office for Council
4/20/2011	1	Auditor Reviewer	Reviewed and Approved
4/20/2011	1	CITY AUDITOR	Reviewed and Approved
4/20/2011	1	Safety Drafter	Sent for Approval
4/20/2011	1	EBOCO Reviewer	Sent for Approval
4/20/2011	1	ODI DIRECTOR	Reviewed and Approved
4/20/2011	1	Safety Drafter	Sent for Approval
4/19/2011	1	Finance Reviewer	Reviewed and Approved
4/19/2011	1	FINANCE DIRECTOR	Reviewed and Approved
4/19/2011	1	Safety Drafter	Sent for Approval
4/18/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/14/2011	1	Finance Reviewer	Reviewed and Approved
4/14/2011	1	Finance Reviewer	Reviewed and Approved
4/14/2011	1	Finance Reviewer	Sent for Approval
4/12/2011	1	SAFETY DIRECTOR	Reviewed and Approved
4/8/2011	1	Safety Reviewer	Reviewed and Approved
4/7/2011	1	Safety Drafter	Sent for Approval

Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Locution Systems Inc., for the maintenance services of the Emergency Alerting System (Public Address System) at all City of Columbus Fire Stations and the associated equipment located at the Fire Dispatch Facility, starting May 01, 2011 through April 30, 2012. This agreement is being entered into under the Sole Source procurement provision of Section 329.07 of the Columbus City Code. Locution Systems Inc. is the only known company that can provide essential backup service 24 hours a day, seven days a week, for the current Emergency Alerting System. Locution Systems Inc. is the vendor for both the hardware and software of the alert system.

Bid Information: Locution Systems Inc. is the only known company that can provide maintenance and support for their Emergency Alerting System.

Contract Compliance: Locution Systems Inc. Contract Compliance #841240663, expires 4/5/2013.

Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the Emergency Alerting System.

FISCAL IMPACT. Funds for this expenditure are budgeted in the Division of Support Services 2011 General Fund operating budget. There was no expenditure for this service in prior years because this is the first year for the maintenance services for this new system. The amount budgeted for 2011 is $65,000.00.

Title
To authorize the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Locution Systems Inc. for maintenance services for continued operation of the Emergency Alerting System (Public Address System) at all the City of Columbus Fire Stations, and the associated equipment located at the Fire Dispatch Facility in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expe...