Explanation
1. BACKGROUND:
To authorize the Director of Finance and Management to enter into a contract with Morbark LLC for the purchase of three bush chippers. This equipment will be used by the Division of Infrastructure Management to clear debris from the public right of way.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ009225). Two bids were received with only one bid meeting required specifications. After reviewing the bids, the Division of Infrastructure recommends an award be made to Morbark LLC in the amount of $179,475.00 as the most responsive, responsible and best bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Morbark LLC.
2. CONTRACT COMPLIANCE:
Morbark LLC., contract compliance number is CC026023 and expires 6/7/2020.
3. FISCAL IMPACT: Funding for this equipment was budgeted and is available with the Street Construction Maintenance and Repair Fund (2265).
4. EMERGENCY DESIGNATION:
Emergency action is requested to expedite this purchase to place the equipment in service as soon as possible during the growing season.
Title
To authorize the Director of Finance and Management to establish a contract with Morbark LLC. for the purchase of three bush chippers for the Division of Infrastructure Management; and to authorize the expenditure of $179,475.00 from the Street Construction Maintenance and Repair Fund (2265); and to declare an emergency. ($179,475.00)
Body
WHEREAS, the Purchasing Office opened formal bids on June 21, 2018 for the purchase of brush chippers; and
WHEREAS, the Division of Infrastructure Management recommends an award be made to the most responsive, responsible and best bidder, Morbark LLC.; and
WHEREAS, the chippers will be used to clear debris in the public right of way; and
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