City of Columbus - File #: 1457-2010

• File #: 1457-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/1/2010
• In control: Public Service & Transportation Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Liquid Calcium Chloride with Bonded Chemicals, Inc., to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/8/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/8/2010	1	Auditor Reviewer	Reviewed and Approved
10/8/2010	1	CITY AUDITOR	Reviewed and Approved
10/8/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/8/2010	1	CITY ATTORNEY	Reviewed and Approved
10/8/2010	1	Finance Drafter	Sent to Clerk's Office for Council
10/7/2010	1	EBOCO Reviewer	Sent for Approval
10/7/2010	1	ODI DIRECTOR	Reviewed and Approved
10/6/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/6/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/5/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/5/2010	1	Finance Reviewer	Reviewed and Approved
10/1/2010	1	Finance - Purchasing Drafter	Sent for Approval

Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Liquid Calcium Chloride for the Department of Public Service, Planning and Operations. The contract will provide for the purchase and delivery of Liquid Calcium Chloride for use in snow removal operations. The term of the proposed option contract would be approximately two and one half (2.5) years, expiring May 31, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 16, 2010.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003693). Fifty One (51) bids were solicited: (M1A-1, F1-1). Three bids were received.

The low bidder is acceptable. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

Bonded Chemicals, Inc., MAJ, CC# 61-1162384 expires 09/03/2012, All Items, $1.00
Total Estimated Annual Expenditure: $53,460.00, Department of Public Service, Planning and Operations

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Liquid Calcium Chloride with Bonded Chemicals, Inc., to authorize the expenditure of $1.00 to establish the co...