City of Columbus - File #: 0199-2006

• File #: 0199-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/24/2006
• In control: Public Service & Transportation Committee
• On agenda: 4/3/2006
• Final action: 4/5/2006
• Title: To authorize and direct the Finance & Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, services and alternative fuels for the Fleet Management Division, to authorize the expenditure of $550,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($550,000.00)

Date	Ver.	Action By	Action	Result
4/5/2006	1	ACTING CITY CLERK	Attest
4/4/2006	1	MAYOR	Signed
4/3/2006	1	Columbus City Council	Approved	Pass
4/3/2006	1	COUNCIL PRESIDENT	Signed
3/24/2006	1	Service Reviewer	Sent for Approval
3/24/2006	1	CITY ATTORNEY	Reviewed and Approved
3/24/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
3/23/2006	1	Auditor Reviewer	Reviewed and Approved
3/23/2006	1	CITY AUDITOR	Reviewed and Approved
3/23/2006	1	SERVICE DIRECTOR	Reviewed and Approved
3/23/2006	1	EBOCO Reviewer	Reviewed and Approved
3/23/2006	1	ODI DIRECTOR	Reviewed and Approved
3/22/2006	1	FINANCE DIRECTOR	Reviewed and Approved
3/22/2006	1	SERVICE DIRECTOR	Reviewed and Approved
3/21/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/21/2006	1	Finance Reviewer	Reviewed and Approved
3/20/2006	1	Finance Reviewer	Sent for Approval
3/14/2006	1	SERVICE DIRECTOR	Reviewed and Approved
3/10/2006	1	Service Drafter	Sent for Approval
3/9/2006	1	Service Drafter	Sent for Approval
2/13/2006	1	Service Reviewer	Reviewed and Approved
2/8/2006	1	Service Drafter	Sent for Approval

Explanation

Background: This ordinance authorizes and directs the Finance & Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, services and alternative fuels for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements. Because of these circumstances, the City must purchase automotive equipment parts, supplies, services, and alternative fuels that are not available from City-wide universal term contracts (UTC). To ensure the City receives the best possible prices, the Fleet Management Division solicits quotes by phone, in writing, or on the internet.

Fiscal Impact: The Fleet Management Division 2006 operating budget contains $5.5 million for the purchase of automotive parts and services. This ordinance authorizes an expenditure of $550,000.00. Expenditures for similar non-contract items were $932,000.00 in 2005 and $827,000.00 in 2004.

Emergency action is requested to ensure an uninterrupted supply of parts and services to maintain the City's fleet.




Title

To authorize and direct the Finance & Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, services and alternative fuels for the Fleet Management Division, to authorize the expenditure of $550,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($550,000.00)



Body

WHEREAS, the purchase of various automotive parts, supplies, services and alternative fuels that cannot reasonably be anticipated for all vehicles maintained by the Fleet Management Division, and

WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various automotive equ...