Explanation
BACKGROUND: The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Proposal No. SO002568) for the Rental of Uniforms and Building Maintenance Supplies. Contract numbers FL000734 and FL000735 were established in accordance with bids received. Both contracts have been previously modified to reflect the name of the current supplier, the company originally awarded the contracts. The original bid only contained rental options for the building maintenance supplies on a weekly basis. However, several agencies are willing to rent on bi-weekly and monthly basis. To satisfy the various needs of the city agencies, informal quotations were solicited. Cintas Corporation was the only respondent. Therefore, it is in the best interest of the City to modify the current contracts to allow for bi-weekly and monthly rental of building maintenance supply items. Their contract compliance number is 31-1703809. The company is not debarred according to the Excluded Party Listing System of the Federal Government.
1. Amount of additional funds: The estimated annual expenditure for the contract is $175,000.00. Each agency must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: Additional rental terms were inadvertently not included in the original bid. Various city agencies have expressed the need for additional rental terms.
3. Reason other procurement processes not used: Informal quotations were solicited. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: Quotation from the supplier
FISCAL IMPACT: No funding is required to extend the option contracts. Each agency must set aside their own funding for their estimated expenditures.
In order to provide uninterrupted service and supply this ordinance is being submitted as an emergency.
Title
To authorize and direc...
Click here for full text