City of Columbus - File #: 1839-2004

• File #: 1839-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/6/2004
• In control: Utilities Committee
• On agenda: 11/22/2004
• Final action: 11/24/2004
• Title: To authorize the Finance Director to modify an existing contract with ABB, Inc. for Circuit Breakers relating to the federally mandated spill prevention control and countermeasures plan for the Division of Electricity; to authorize the expenditure of $7,000.00 from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($7,000.00)

Date	Ver.	Action By	Action	Result
11/24/2004	1	MAYOR	Signed
11/24/2004	1	CITY CLERK	Attest
11/22/2004	1	Columbus City Council	Approved	Pass
11/22/2004	1	Columbus City Council	Taken from the Table	Pass
11/22/2004	1	COUNCIL PRESIDENT	Signed
11/15/2004	1	Columbus City Council	Tabled to Certain Date	Pass
11/1/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
10/27/2004	1	Utilities Drafter	Sent for Approval
10/27/2004	1	CITY ATTORNEY	Reviewed and Approved
10/26/2004	1	Utilities Drafter	Sent for Approval
10/26/2004	1	Auditor Reviewer	Reviewed and Approved
10/26/2004	1	CITY AUDITOR	Reviewed and Approved
10/25/2004	1	FINANCE DIRECTOR	Reviewed and Approved
10/22/2004	1	Finance Reviewer	Reviewed and Approved
10/20/2004	1	ODI DIRECTOR	Reviewed and Approved
10/20/2004	1	Utilities Drafter	Sent for Approval
10/18/2004	1	Utilities Drafter	Sent for Approval
10/18/2004	1	EBOCO Reviewer	Reviewed and Approved
10/15/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
10/14/2004	1	Utilities Reviewer	Reviewed and Approved
10/14/2004	1	Utilities Drafter	Sent for Approval
10/14/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
10/8/2004	1	Utilities Reviewer	Reviewed and Approved
10/8/2004	1	Utilities Drafter	Sent for Approval
10/7/2004	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance Director to modify an existing contract with ABB, Inc. for the Division of Electricity for the purchase of circuit breakers needed to comply with the federally mandated Spill Prevention Control and Countermeasures requirements. It is necessary to modify the contract to include the cost of Items 3 and 4 of the bid proposal that were inadvertently omitted from the authorized contract dollar amount.

Amount of additional funds to be expended: $7,000.00
(Original contract amount is $755,888.70)

Reasons additional goods/services could not be foreseen: Items 3 and 4 of Solicitation SA001121, opened May 27, 2004, were for shop drawing approval and witness testing of the 69kv and 138kv circuit breakers. The cost of these items was inadvertently omitted from the contract award letter and was not included in the authorizing Ordinance 1260-2004, passed July 19, 2004.

Reason other procurement processes are not used: ABB, Inc. was awarded the original contract for the purchase of Circuit Breakers based upon the lowest bid received May 27, 2004. ABB, Inc. submitted a bid of $3,500 each for Item 3, 69kv Circuit Breaker shop drawing approval and witness testing, and Item 4, 138kv Circuit Breaker shop drawing approval and witness testing; however, these items were not included in the amount authorized. The total amount of ABB, Inc.'s bid, including these two items, is still lower than the next lowest bidder. It would not be feasible to bid these items separately as they must be awarded to the vendor manufacturing the circuit breakers.

How cost of modification was determined: The modification is based upon the amount bid in the original bid document SA001121, opened May 20, 2004.

Contract Compliance Number: 363100018

Emergency action is requested in order to meet the USEPA mandated completion date of February 18, 2005. Failure to meet this deadline could result in substantial penalt...