Explanation
BACKGROUND: The Division of Water is in need of a new evaporator for the rooftop chiller, which is used to regulate the building temperature at the Public Utilities Complex. The current evaporator has broken and the division's maintenance staff has taken measures to keep the equipment operating temporarily, however, the evaporator must be replaced in order to maintain a suitable workplace environment. It is requested that the provisions of competitive bidding be waived and award of a contract go to George Lynch Controls, Inc. This contractor installed the original evaporator for the building over 22 years ago. The evaporator provided by this contractor is compatible with the equipment already in place. There is not enough time to formally bid this item, as it will take three weeks to order and construct and two days to install it. The Contract Compliance Number for George Lynch Controls, Inc. is 31-1121351. This company has certified FBE status.
It is requested that this Ordinance be handled in an emergency manner, as our maintenance department can only do temporary repairs in order to maintain the temperature in the building. We must try to get a contract in place as soon as possible due to the time constraints of ordering and installing the evaporator.
FISCAL IMPACT: This legislation is contingent on the passage of transfer and appropriation legislation, Ordinance Number 1869-2005, which is being processed simultaneously. There have been no expenditures of this type in the last two years.
Title
To authorize the Public Utilities Director to enter into a contract with George Lynch Controls Inc. to replace an evaporator at the Public Utilities Complex for the Division of Water, to waive the provisions of competitive bidding, to authorize the expenditure of $27,200.00 from Water Systems Operating Fund, and to declare an emergency. ($27,200.00)
Body
WHEREAS, the evaporator at the Public Utilities Complex h...
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