Explanation
BACKGROUND: This ordinance is for the option to purchase Temporary Traffic Control and Safety Devices for various City Agencies. These contracts will be used to supply traffic cones, drums, barricades, signs, fencing, etc. for City employees conducting work in City streets. The term of the proposed option contracts would be approximately two (2) years, with the option to extend the contracts for one (1) additional one-year period if mutually agreed upon. The Contracts are through September 30, 2013. The Purchasing Office opened formal bids on October 13, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004123. Seventy-nine (79) bids were solicited (MBR: 1; F1: 2). Seven (7) bids were received. Lightle Enterprises of Ohio and Osburn Associates, Inc were deemed non-responsive on a few of the items because of bidding alternate products, but not identifying the alternates with their bid.
The Purchasing Office is recommending award of the contracts to the lowest, responsive, responsible and best bidders:
Paul Peterson Company, CC#310868875 (Expires August 11, 2013), $1.00, Items 1, 2, 3, 4, 5, 8, 22 and 23.
Lightle Enterprises of Ohio, LLC, CC#208135704 (Expires July 11, 2013), $1.00, Items 2A, 9, 16, 17, and 19-21.
Safety Service Products, Inc., CC#310717946 (Expires February 4, 2012), $1.00, Items 6, 7, 12-15, 18, 24-27 and 29.
Marketing Displays, Inc., CC#381779519 (Expires October 14, 2013), $1.00, Item 10.
Total Estimated Annual Expenditure: $100,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, so that there is not a gap in the availability of important safety equipment protecting City employees who work in the right-of-way.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, ...
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