Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the architectural / engineering services agreement, with BBCO Design LLC, for the CDBG Facilities Renovation Phase 2 - 2025 project, in the amount of $35,500.00.
Work under the original contract, PO519330, included design services for improvements to the Franklinton Community Hub located at 89 West Park Ave., Columbus OH 43222.
Modification No. 1, under Contract No. PO556279, established funding for design and permitting of an elevator. Construction administration services were not included due to funding issues.
Since construction bids came in less than anticipated, funding is now available for construction administration services, thus, Modification No. 2 (current) is now needed.
2. MODIFICATION INFO:
A. The amt of additional funds to be expended under the modification: $35,500.00
Original Contract Amount: $498,810.00 (PO519330)
Modification No. 1: $ 35,000.00 (PO556279)
Modification No. 2 (current): $ 35,500.00
Total (Original and Mods 1-2): $569,310.00
B. Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded.
Available funding for the elevator to be installed in 2026 was unknown. Since construction bids came in lower than anticipated, funding is now available for construction administration services.
C. Why it would not be in the city’s best interests to have the additional contract requirements awarded through other procurement processes?
The project needs completed by October 2026 in order to meet requirements of the grant. Advertising/contracting for a new vendor would not allow us to meet these requirements.
D. How the price for the additional goods or services which are subject of the modification was determined.
The price was determined by the length of time it will take for the installation of the new...
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