Explanation
BACKGROUND: This ordinance is for the creation a Universal Term Contract for the option to purchase compost bulking materials (woodchips) on an as needed basis by the Finance and Management Department for use by the Division of Public Utilities Division of Sewerage and Drainage. These compost bulking materials are necessary on an ongoing basis for use in composting sewage sludge at the Compost Facility. These compost bulking materials are divided into 3 categories as follows: 1) Whole Tree Woodchips 2) Ground Wood Pallet chips and 3) Ground Wood Waste/Yard. The term of the proposed option contract would be through November 30, 2015 with the option to renew for one (1) additional year subject to mutual agreement of both parties. The Purchasing Office opened formal bids on October 10, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation No. SA005124. Twenty Nine (29) bids were solicited: (M1A-3) Two (2) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Item #1- Edwards Landclearing, Inc. CC#341112541 (expires 6-19-2015 )
Items #2 and #3- Ohio Mulch Supply, Inc. CC#311120540 (expires 10-24-2015)
Total Estimated Annual Expenditure: $225,000.00.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, an uninterrupted supply of compost bulking materials (woodchips) will not be maintained and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund. The Sewerage and Drainage Division will be required to obtain approval to expe...
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