Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend an existing Universal Term Contract (UTC) for the option to purchase Sensit Gas Monitors with Municipal Emergency Services, Inc. The Division of Fire is the primary user for the Sensit Gas Monitors. Sensit Gas Monitors are used by Fire Fighters to detect and alert users of dangerous gases in work areas at emergency scenes. An RFQ process is needed to establish a new contract. The current contract expires on July 31, 2026 and there is not enough time to use a procurement process to award a new contract. There can’t be a lapse in contract which would cause an interruption of this service which is needed for the Division of Fire. Pricing and terms have not changed on the contract.
The contract, PO283413 was established in accordance with Request for Quotation RFQ018131 and authorized for extension under Ordinance Number 1150-2021, and Ordinance Number 1694-2025 and will expire July, 31, 2026. The City and Municipal Emergency Services, Inc. have agreed to modify and extend the contract for one additional year term subject to approval of proper City Authorities. The new contract expiration date will be July 31, 2027. The intent is to complete a new bid process prior to the new expiration.
Per the requirements of Section 329.09(a) of City Code:
(1) the amount of additional funds to be expended under the modification: No additional funds are necessary to modify the option contract as requested.
(2) why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: No additional goods or services are being ordered at this time. This extension allows the opportunity for user agencies to order additional goods or services, if needed, until a new contract is in place.
(3) why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement proce...
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