City of Columbus - File #: 2100-2006

• File #: 2100-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/14/2006
• In control: Utilities Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to obtain Allis Chalmers Sludge Pump Parts with The Henry P. Thompson Company, to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contracts Fund, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/20/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/20/2006	1	CITY ATTORNEY	Reviewed and Approved
11/20/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/17/2006	1	ODI DIRECTOR	Reviewed and Approved
11/17/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/17/2006	1	Auditor Reviewer	Reviewed and Approved
11/17/2006	1	CITY AUDITOR	Reviewed and Approved
11/16/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/15/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/15/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/14/2006	1	Finance - Purchasing Drafter	Sent for Approval
11/14/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to establish a UTC contract for Allis Chalmers Sludge Pump Parts for the Department of Public Utilities, Division of Power and Water. The term of the proposed option contract would be approximately two (2) years, expiring December 31, 2008, with the option to extend for one (1) additional year. The Purchasing Office opened formal bids on October 26, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002203). 28 bids were solicited: (MBE-0, FBE-1, MAJ-27). 2 bids were received: (MAJ-2):

The lowest bidder, Werner Process Equipment, was deemed non-responsive due to submission of unfavorable and unacceptable terms and conditions. The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

The Henry P. Thompson Co., Items 1-55, Contract Compliance #31-0515994, expires 2/25/08
Total Estimated Annual Expenditure: $40,000.00, Department of Public Utilities, Division of Power and Water.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. The Department of Public Utilities, Division of Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance & Management Director to enter into a contract for the option to obtain Allis Chalmers Sludge Pump Parts with The Henry...