City of Columbus - File #: 0678-2010

• File #: 0678-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/28/2010
• In control: Administration Committee
• On agenda: 6/14/2010
• Final action: 6/16/2010
• Title: To authorize the Director of the Department of Technology and the Director of Public Utilities to renew an existing contract with VESOFT Incorporated, for maintenance and support services, on behalf of the Department of Public Utilities; in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $1,850.00 from the Department of Technology's Information Services Fund; and to declare and emergency. ($1,850.00)

Date	Ver.	Action By	Action	Result
6/16/2010	1	CITY CLERK	Attest
6/15/2010	1	MAYOR	Signed
6/14/2010	1	Columbus City Council	Approved	Pass
6/14/2010	1	COUNCIL PRESIDENT	Signed
6/1/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/1/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/1/2010	1	Technology Drafter	Sent for Approval
6/1/2010	1	Auditor Reviewer	Reviewed and Approved
6/1/2010	1	CITY AUDITOR	Reviewed and Approved
6/1/2010	1	Technology Drafter	Sent for Approval
6/1/2010	1	CITY ATTORNEY	Reviewed and Approved
6/1/2010	1	Technology Drafter	Sent to Clerk's Office for Council
5/27/2010	1	ODI DIRECTOR	Reviewed and Approved
5/27/2010	1	Technology Drafter	Sent for Approval
5/27/2010	1	Finance Reviewer	Reviewed and Approved
5/27/2010	1	Finance Reviewer	Reviewed and Approved
5/26/2010	1	EBOCO Reviewer	Sent for Approval
5/20/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/20/2010	1	Technology Drafter	Sent for Approval
4/28/2010	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to renew an existing (annual) contract with VESOFT Incorporated, for maintenance and support services, on behalf of the Department of Public Utilities (DPU), with a coverage period of April 1, 2010 through March 31, 2011. This contract is associated with an application that supports the generation of electric and water bills (including storm and sewer).

Without the software maintenance support services, the City will lose the capability to upgrade current software applications and vendor technical support. This loss would negatively impact generation of electric and water bills (including storm and sewer), which would impact customer service.

Also, this renewal contract is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.

FISCAL IMPACT
During the past two (2) years (2008 through 2009) the Department of Technology, on behalf of DPU expended (2008) $1,850.00 on ED036796 , and (2009) $1,850.00 on ED039140. The renewal associated with the passage of this ordinance, for support and maintenance with VESOFT Incorporated, is available in the Department of Technology's Information Services 2010 budget, with a renewal coverage period from April 1, 2010 through March 31, 2011 in the amount of $1,850.00.

EMERGENCY: Emergency action is requested in order to establish a purchase order and to avoid service interruption.

CONTRACT COMPLIANCE: 95-3788729 Expires: 04/06/2011


Title
To authorize the Director of the Department of Technology and the Director of Public Utilities to renew an existing contract with VESOFT Incorporated, for maintenance and support services, on behalf of the Department of Public Utilities; in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $1,850...