City of Columbus - File #: 0339-2004

• File #: 0339-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/8/2004
• In control: Administration Committee
• On agenda: 3/1/2004
• Final action: 3/2/2004
• Title: To authorize the Department of Technology to enter into contract with ABA Communications/Chavez Group for closed captioning services, to authorize the expenditure of $36,000.00 from the cable fund, and to declare and emergency. ($36,000.00)

Date	Ver.	Action By	Action	Result
3/2/2004	1	MAYOR	Signed
3/2/2004	1	CITY CLERK	Attest
3/1/2004	1	Columbus City Council	Approved	Pass
3/1/2004	1	COUNCIL PRESIDENT PRO-TEM	Signed
2/20/2004	1	CITY ATTORNEY	Reviewed and Approved
2/20/2004	1	Technology Drafter	Sent to Clerk's Office for Council
2/19/2004	1	ODI DIRECTOR	Reviewed and Approved
2/19/2004	1	Technology Drafter	Sent for Approval
2/19/2004	1	Auditor Reviewer	Reviewed and Approved
2/19/2004	1	CITY AUDITOR	Reviewed and Approved
2/19/2004	1	Technology Drafter	Sent for Approval
2/18/2004	1	Technology Drafter	Sent for Approval
2/18/2004	1	EBOCO Reviewer	Sent for Approval
2/17/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/17/2004	1	Technology Drafter	Sent for Approval
2/17/2004	1	Finance Reviewer	Reviewed and Approved
2/17/2004	1	FINANCE DIRECTOR	Reviewed and Approved
2/9/2004	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology to immediately enter into a contractual agreement with ABA Communications/Chavez Group to provide closed captioning service for Government Television Channel 3 (GTC-3). The government channel allows citizens of Columbus education and knowledge of government programs and services through the delivery of live or videotapped programming, such as Columbus City Council hearings and meetings, State of the City Address and Martin Luther King Celebration. The primary objective of this service is to meet the demand from the hearing-impaired citizens to receive all the information that is conveyed through broadcasting provided by GTC-3.

The Department of Technology exercised due diligence by executing a formal bid process, via the Purchasing Department, which was advertised for the closed captioning services, Bid Solicitation No. SA000596, opened on January 15, 2004, with the option to renew yearly for two additional one-year periods, subject to the approval of both parties and the approval of appropriations. Through the formal bid process ABA Communications/Chavez Group was the lowest, responsible and responsive and best bidder. The amount of the contract shall be for $36,000.00 for the period of March 1, 2004 through February 2, 2005. It is necessary to immediately establish this contract to insure uninterrupted closed captioning service to the citizens of Columbus for Columbus City Council meetings and other selected GTC-3 programming.

FISCAL IMPACT: During fiscal year 2003, $36,525.00 was expended with ABA Communications for closed captioning services. Currently, the Department of Technology has processed documents totaling $9183.33 to cover for services from November 2003 to February 2004. Funding in the amount of $46,500.00 is available in the 2004 Department of Technology, Telecommunications Division, cable fund budget.

EMERGENCY: There is an immediate...