City of Columbus - File #: 2272-2003

• File #: 2272-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/1/2003
• In control: Administration Committee
• On agenda: 11/10/2003
• Final action: 11/12/2003
• Title: To authorize the Director of the Department of Technology to enter into a purchase contract with Dynalectric Company of Ohio for the purchase of the upgrade and installation of an Uninterruptible Power Supply (UPS) system and the installation of a new Critical Facilities Monitoring System (CFMS) for the Department of Technology, Information Services Division, to authorize the City Auditor to transfer $400,000.00 between projects within the Information Services Capital Improvements Fund; to amend the 2003 Capital Improvement Budget, to authorize the expenditure of $370,000.00 from the Information Services Capital Improvements Fund and to declare an emergency. ($370,000.00)

Date	Ver.	Action By	Action	Result
11/12/2003	1	CITY CLERK	Attest
11/11/2003	1	MAYOR	Signed
11/10/2003	1	Columbus City Council	Approved	Pass
11/10/2003	1	COUNCIL PRESIDENT	Signed
10/30/2003	1	Auditor Reviewer	Reviewed and Approved
10/30/2003	1	CITY AUDITOR	Reviewed and Approved
10/30/2003	1	Technology Drafter	Sent for Approval
10/30/2003	1	CITY ATTORNEY	Reviewed and Approved
10/30/2003	1	Technology Drafter	Sent to Clerk's Office for Council
10/28/2003	1	Technology Drafter	Sent for Approval
10/23/2003	1	Finance Reviewer	Reviewed and Approved
10/23/2003	1	FINANCE DIRECTOR	Reviewed and Approved
10/21/2003	1	ODI DIRECTOR	Reviewed and Approved
10/21/2003	1	Technology Drafter	Sent for Approval
10/21/2003	1	Technology Drafter	Sent for Approval
10/20/2003	1	EBOCO Reviewer	Sent for Approval
10/17/2003	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/17/2003	1	Technology Drafter	Sent for Approval
10/3/2003	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to enter into a purchase contract agreement for the upgrade and installation of an Uninterruptible Power Supply (UPS) system and the installation of a new Critical Facilities Monitoring System (CFMS) with Dynalectric Company of Ohio (Dynalectric) and to authorize the City Auditor to transfer funds from various current projects within the Information Services Capital Improvement Fund for this purchase and installation.

The City has a critical and immediate need to maintain electrical and mechanical functions to the power supply, along with accurate analysis of the power supply system, associated with the City's information processing equipment, located within DoT facility. This equipment and service, provided by Dynalectric, is imperative for the City to maintain its critical information processing equipment because the existing equipment is outdated, unreliable and no longer supported by the manufacturer.

The upgrade and installation will allow DoT to monitor and control costly downtime of processing equipment, troubleshoot and investigate typical problems such as; overheating of equipment, equipment failure, maintain and regulate system voltages and currents, along with other computer related problems. The new agreement is targeted to address two goals contained in The Columbus Covenant, Customer Service and Peak Performance. Without this contract, the City will be vulnerable to systems and service disruptions that will negatively impact daily operations and DoT's ability to meet the deliverables and expectations of both internal clients (city agencies) and the citizens of Columbus.

The Department of Technology exercised due diligence In compliance with Columbus City Code Section 329.13. The project was advertised in the City Bulletin for two weeks, Purchasing Office distributed Statements of Qualifications (SOQ) inviting more than 26...