Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology to award and enter into contract with Brown Enterprise Solutions, LLC for 95 VEEAM Backup and Replication software licensing maintenance and support services at a cost of $122,170.00 for the term period December 23, 2023, through December 22, 2024. The VEEAM Backup and Replication software licenses and maintenance support were procured through solicitation number RFQ025982 published September 22, 2023. Eleven bids were received and after review of the bids it was determined that the bid proposal received from Brown Enterprise Solutions, LLC, after a discount for being a minority owned business and ODI compliant, was the lowest, best, and most responsive bidder. (See attached bid tabulation sheet).
This ordinance represents the award of that solicitation. This agreement is not subject to automatic renewal. However, upon mutual agreement and approval from appropriate city authorities, the ensuing contract can be extended (renewed) three (3) additional one (1) year terms at the same pricing and the same escalator clause. The Network Backup system works in conjunction with the city’s current infrastructure. The software licensing maintenance and support services are necessary to continue services for protection from events such as data corruption, accidental data deletion, malicious attacks (e.g. recovering from Ransomware) and natural disasters that could take down a city data center (e.g. tornados, fires). The total cost of this ordinance is $122,170.00 for the VEEAM Backup and Replication software licensing and maintenance support services.
This ordinance also authorizes the expenditure of $122,170.00 for the above-noted purpose.
FISCAL IMPACT
On September 22, 2023, RFQ025982 was established and released for bids. Brown Enterprise Solutions, LLC was the lowest responsive bidder with a bid of $122,170.00. Funds for these services are available and budgeted in the Depar...
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