City of Columbus - File #: 0445-2009

• File #: 0445-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/16/2009
• In control: Recreation & Parks Committee
• On agenda: 4/20/2009
• Final action: 4/22/2009
• Title: To authorize the appropriation, transfer and expenditure of $77,300.00 within the Recreation and Parks Permanent Improvement Fund for park improvements, to authorize the Director of Recreation and Parks to enter into contract for the purchase of Crumb Rubber recycled materials, to waive the necessary competitive bidding requirements, to amend the 2008 CIB, and to declare an emergency. ($77,300.00)

Date	Ver.	Action By	Action	Result
4/22/2009	1	CITY CLERK	Attest
4/21/2009	1	MAYOR	Signed
4/20/2009	1	Columbus City Council	Approved	Pass
4/20/2009	1	COUNCIL PRESIDENT	Signed
4/10/2009	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
4/8/2009	1	CITY AUDITOR	Reviewed and Approved
4/8/2009	1	Rec & Parks Drafter	Sent for Approval
4/8/2009	1	CITY ATTORNEY	Reviewed and Approved
4/8/2009	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
4/8/2009	1	City Clerk's Office	Sent back for Clarification/Correction
4/7/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/7/2009	1	Rec & Parks Drafter	Sent for Approval
4/7/2009	1	CITY AUDITOR	Reviewed and Approved
4/6/2009	1	Finance Reviewer	Reviewed and Approved
4/3/2009	1	EBOCO Reviewer	Reviewed and Approved
4/3/2009	1	ODI DIRECTOR	Reviewed and Approved
4/3/2009	1	Rec & Parks Drafter	Sent for Approval
4/2/2009	1	Rec & Parks Drafter	Sent for Approval
4/1/2009	1	REC & PARKS DIRECTOR	Reviewed and Approved
3/31/2009	1	Rec & Parks Drafter	Sent for Approval
3/30/2009	1	Rec & Parks Drafter	Sent for Approval
3/30/2009	1	Rec & Parks Drafter	Sent for Approval

Explanation

BACKGROUND:
This ordinance will authorize the appropriation, transfer and expenditures for labor, materials and equipment in conjunction with the production of crumb rubber product to be installed at Spindler Rd. Sports Complex. This ordinance will authorize the Director of Recreation and Parks to enter into a contract with Liberty Tire Recycling LLC, to purchaser crumb rubber materials for installation at Spindler Sports Complex, and will amend the 2008 CIB ord. 0690-2008.

Work will include the fabrication and delivery of crumb rubber product made from recycled automobile and truck tires. The product will be spread on the athletic fields at the Spindler Rd. complex. The crumb rubber will create a healthier turf and longer life for the fields. In addition will provide an alternate source for used tires.

Funding for these expenditures is being transferred from the unallocated balance of the Recreation and Parks Permanent Improvement Fund to the Park & Playground Project.

The department is requesting the waiver of the formal bidding provisions of the Columbus City Codes as it is impossible to obtain bids to satisfy needs with the time required by formal bidding process. Product must be ordered in April 2009 for a May installation in order to meet the grant deadline of June 2009. Bid Waiver including additional details is attached to this legislation. Bidding documents and specifications are being prepared immediately, and will be distributed to minimum of (3) vendors for a proposal submission.

This $77,300.00 portion is the grant match for ordinance #1009-2008 from the Ohio Department of Natural Resources. The grant stipulates that the project must be complete by June 30, 2009, and the materials must consist of recycled tires from an Ohio Company.

Bid Results:
Bidders were requested to provide the most material including delivery for $77,300.00.

Liberty Tire Maj. 417,800 LBS.
Snider and Asso...