City of Columbus - File #: 1467-2005

• File #: 1467-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/29/2005
• In control: Safety Committee
• On agenda: 10/17/2005
• Final action: 10/20/2005
• Title: To authorize the Finance and Management Director to issue a purchase order to Sphere LLC for the purpose of adding a heating ventilation and air conditioning (HVAC) unit, and a uninterruptible power supply unit (UPS) to the Municipal Court Building server room on behalf of the Municipal Court Clerk, to authorize the expenditure of $43,745.00 for the HVAC and $41,500.00 for the UPS from the Clerk Special Revenue Fund, to waive all applicable provisions of the Columbus City Code relative to a formal competitive bidding process, pursant to the Mayor's letter of emergency, and to declare an emergency. ($43,745.00) ($41,500.00)

Date	Ver.	Action By	Action	Result
10/20/2005	1	ACTING CITY CLERK	Attest
10/19/2005	1	MAYOR	Signed
10/17/2005	1	Columbus City Council	Approved	Pass
10/17/2005	1	COUNCIL PRESIDENT	Signed
9/29/2005	1	Auditor Reviewer	Reviewed and Approved
9/29/2005	1	CITY AUDITOR	Reviewed and Approved
9/29/2005	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
9/28/2005	1	MuniCrtClerk Drafter	Sent for Approval
9/28/2005	1	CITY ATTORNEY	Reviewed and Approved
9/28/2005	1	MuniCrtClerk Drafter	Sent for Approval
9/22/2005	1	ODI DIRECTOR	Reviewed and Approved
9/22/2005	1	MuniCrtClerk Drafter	Sent for Approval
9/22/2005	1	CITY ATTORNEY	Reviewed and Disapproved
9/21/2005	1	EBOCO Reviewer	Sent for Approval
9/20/2005	1	MuniCrtClerk Drafter	Sent for Approval
9/19/2005	1	FINANCE DIRECTOR	Reviewed and Approved
9/16/2005	1	Finance Reviewer	Reviewed and Approved
9/1/2005	1	MuniCrtClerk Drafter	Sent for Approval
9/1/2005	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
9/1/2005	1	MuniCrtClerk Drafter	Sent for Approval

Explanation

Background: This ordinance authorizes the Finance and Management Director to issue a purchase order to Sphere LLC for the acquisition of a heating ventilation and air conditioner (HVAC) unit, and a uninterruptible power supply (UPS) unit for the Municipal Court Building server room to enable the Court to provide an adequate network environment.

The Franklin County Municipal Court added an imaging server to the existing court computer network to equip for a comprehensive imaging and document routing system to enhance public service. As a result of the deployment of this acquisition, the current heating ventilation and air conditioner (HVAC), and uninterruptible power supply (UPS) unit is not adequately supporting the network, causing the temperature in the server room to escalate, as well as increasing the power supply demands for the existing system. On August 2, 2005, a Mayor's Emgerency was declared. It was determined it was immediately necessary to purchase a new heating ventilation and air conditioner unit (HVAC), and a uninteruptible power supply unit (UPS) in order to avoid a network sytem failure, causing a major interruption in the court sevices.

Supplier: Sphere LLC ( 31-1758916)

Fiscal Impact: $43,745.00 is available for the heating ventilation and air conditioner unit (HVAC) and $41,500.00 is available for the uninterruptible power supply unit (UPS) within the Municipal Court Clerk's 2005 computer fund appropriations.

An informal bidding process was utilized.

Emergency: Emergency action is necessary, per Mayor's letter of emergency, to allow for immediate purchase of a heating ventilation and air conditioner unit (HVAC), and a uninterruptible power supply unit (UPS) .

Title

To authorize the Finance and Management Director to issue a purchase order to Sphere LLC for the purpose of adding a heating ventilation and air conditioning (HVAC) unit, and a uninterruptible power supply unit (UPS) to the Municipal ...